Town of Blackfalds - Payroll and HRIS Solution - RFP No. 2026CS002 (2026)
Town of BlackfaldsCity · Blackfalds, AB- Due
- Dec 18, 2026
- 45 days left
- Posted
- Oct 26, 2026
- Contract term
- 5 years
- Primary contact
- Justin De Bresser
- (555) 123-4567
The 30-second brief
The Town of Blackfalds is seeking a cloud-based Payroll and Human Resources Information System (HRIS) solution for 195 employees, featuring a central database for all financial transactions. The proposed software must integrate with Catalis ERP and financial systems through APIs, comply with Canadian data residency requirements, and support Microsoft 365 with single sign-on (SSO) and multi-factor authentication (MFA). Key functionalities include bi-weekly and monthly payroll processing, employee self-service, leave requests, benefit administration, and T4/T4A generation. The submission deadline is December 18, 2026, at 3:30 pm MDT, with a target go-live date of July 1, 2027.
Functional Requirements 30 points, Pricing 30 points, Experience & Qualifications 15 points, Implementation Approach 10 points, Security & Compliance 10 points, Municipal References 5 points
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Summary
The Town of Blackfalds is seeking a cloud-based Payroll and Human Resources Information System (HRIS) solution for 195 employees, featuring a central database for all financial transactions.
The proposed software must integrate with Catalis ERP and financial systems through APIs, comply with Canadian data residency requirements, and support Microsoft 365 with single sign-on (SSO) and multi-factor authentication (MFA). Key functionalities include bi-weekly and monthly payroll processing, employee self-service, leave requests, benefit administration, and T4/T4A generation. The submission deadline is December 18, 2026, at 3:30 pm MDT, with a target go-live date of July 1, 2027.
EVALUATION CRITERIA
6- Functional Requirements 30 points
- Pricing 30 points
- Experience & Qualifications 15 points
- Implementation Approach 10 points
- Security & Compliance 10 points
- Municipal References 5 points
REQUIRED ATTACHMENTS
Submission Form (Appendix A), Pricing (Appendix C)
- Submit to
- [email protected]
- Scope location
- Blackfalds, AB
Questions about this RFP
How do I respond to this RFP from Town of Blackfalds?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Justin De Bresser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Blackfalds in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Justin De Bresser at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements 30 points, Pricing 30 points, Experience & Qualifications 15 points, Implementation Approach 10 points, Security & Compliance 10 points, Municipal References 5 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Blackfalds?
All active and historical solicitations from Town of Blackfalds are tracked and searchable. As a city agency, Town of Blackfalds regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Form (Appendix A), Pricing (Appendix C). Review the full document from Town of Blackfalds for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Blackfalds, AB. Review the full solicitation for detailed scope requirements.