Town of Biltmore Forest RFQ 2026-01 On-Call/As-Needed Engineering Services
Town of Biltmore ForestCity · Biltmore Forest, NC- Due
- Jun 26, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Contract term
- 3 years
- Primary contact
- Harry Buckner
- (828) 274-3919
The 30-second brief
The Town of Biltmore Forest is seeking qualified multi-disciplinary professional engineering firms for on-call, as-needed civil engineering and consulting services under RFQ 2026-01. Scope includes preliminary studies, asset management, capital improvement plan (CIP) support, grant writing, design and permitting, infrastructure and public works support (stormwater, drainage, roadways, water distribution), construction administration, and environmental engineering. A significant component involves disaster response and emergency engineering for FEMA and state-level public assistance reimbursement. The initial contract term is three years with a two-year extension option. Qualifications are due June 26, 2026, with a question deadline of June 15, 2026. Selection follows the NCGS Mini-Brooks Act qualification-based process.
Letter of Interest, Statement of Qualifications, Firm Profile, Executive Summary, Operating History, HUB Status, Team Structure, Municipal Project Examples, Organizational Chart, Quality and Management Controls, Emergency Mobilization Protocol, Resumes
Municipal Experience, Staff Capability, Project Delivery Track Record, Grant Sourcing Success, Customer Service & Communication, Regulatory Knowledge, Disaster Recovery & FEMA Compliance
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Summary
The Town of Biltmore Forest is seeking qualified multi-disciplinary professional engineering firms for on-call, as-needed civil engineering and consulting services under RFQ 2026-01.
Scope includes preliminary studies, asset management, capital improvement plan (CIP) support, grant writing, design and permitting, infrastructure and public works support (stormwater, drainage, roadways, water distribution), construction administration, and environmental engineering. A significant component involves disaster response and emergency engineering for FEMA and state-level public assistance reimbursement. The initial contract term is three years with a two-year extension option. Qualifications are due June 26, 2026, with a question deadline of June 15, 2026. Selection follows the NCGS Mini-Brooks Act qualification-based process.
EVALUATION CRITERIA
7- Municipal Experience
- Staff Capability
- Project Delivery Track Record
- Grant Sourcing Success
- Customer Service & Communication
- Regulatory Knowledge
- Disaster Recovery & FEMA Compliance
REQUIRED DELIVERABLES
12- Letter of Interest
- Statement of Qualifications
- Firm Profile
- Executive Summary
- Operating History
- HUB Status
- Team Structure
- Municipal Project Examples
- Organizational Chart
- Quality and Management Controls
- Emergency Mobilization Protocol
- Resumes
REQUIRED ATTACHMENTS
5- Firm profile
- Team/subconsultant information
- Project examples
- Organizational chart
- Resumes
REQUIRED STAFFING
6- Submit to
- 355 Vanderbilt Road, Biltmore Forest, NC 28803
- Duration
- 60 months
- Scope location
- Biltmore Forest, NC
Questions about this RFQ
How do I respond to this RFQ from Town of Biltmore Forest?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 355 Vanderbilt Road, Biltmore Forest, NC 28803. For questions, contact Harry Buckner.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Biltmore Forest in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Harry Buckner at (828) 274-3919. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Civil engineers, project managers, technical staff, environmental engineering support, grant support, disaster response personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Interest, Statement of Qualifications, Firm Profile, Executive Summary, Operating History, HUB Status, Team Structure, Municipal Project Examples, Organizational Chart, Quality and Management Controls, Emergency Mobilization Protocol, Resumes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Municipal Experience, Staff Capability, Project Delivery Track Record, Grant Sourcing Success, Customer Service & Communication, Regulatory Knowledge, Disaster Recovery & FEMA Compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Biltmore Forest?
All active and historical solicitations from Town of Biltmore Forest are tracked and searchable. As a city agency, Town of Biltmore Forest regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm profile, team/subconsultant information, project examples, organizational chart, resumes. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Biltmore Forest for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Biltmore Forest, NC. Review the full solicitation for detailed scope requirements.