Town of Arlington Snow & Ice Removal - Municipal & School Lots IFB #26-48
Town of Arlington, Town of Arlington, MA·City
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- Primary Contact
- Mary Ellen De Natale
- Contract Term
- 1 year
- Scope Location
- Arlington, MA
- Submission Address
- Office of the Town Manager/Purchasing Department, Town Hall Annex - 2nd floor, 730 Massachusetts Ave, Arlington, MA 02476
SUMMARY
The Town of Arlington, MA is soliciting sealed bids under IFB #26-48 for snow and ice removal services at municipal and school properties for the 2026-2027 season. The scope is divided into two groups: Group 1 covers three municipal properties (Community Center, Jefferson Cutter House, and Grove St) including lots, driveways, and sidewalks; Group 2 covers parking lots at nine school properties. Services include plowing, salting, sanding, and manual shoveling. The initial contract term is one year beginning October 1, 2026, with two optional one-year renewals. Bidders must have at least one year of experience with similar municipal/school properties and provide three references. Bids are due by 2:00 p.m. on September 22, 2026. Prevailing wage laws and standard insurance requirements (including $5M excess umbrella) apply.
EVALUATION CRITERIA
Lowest total Year 1 price for each Group from a responsive and responsible bidder.
REQUIRED DELIVERABLES
Bid Pricing Sheets, List of prior experience, List of three references, Certificate of Non-Collusion, Statement of Tax Compliance
REQUIRED ATTACHMENTS
Appendix A: Diagrams of Municipal Properties, Appendix B: Diagrams of School Properties, Appendix C: Town of Arlington Standard Contract Document
REQUIRED STAFFING ROLES
Skid steer operator, Front end loader operator, Trucks for hauling snow
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Town of Arlington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Town Manager/Purchasing Department, Town Hall Annex - 2nd floor, 730 Massachusetts Ave, Arlington, MA 02476. For questions, contact Mary Ellen De Natale.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest total Year 1 price for each Group from a responsive and responsible bidder." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Arlington?
All active and historical solicitations from Town of Arlington are tracked and searchable. As a city agency, Town of Arlington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Diagrams of Municipal Properties, Appendix B: Diagrams of School Properties, Appendix C: Town of Arlington Standard Contract Document. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Arlington for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Town of Arlington in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Ellen De Natale. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Arlington, MA. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Skid steer operator, Front end loader operator, Trucks for hauling snow. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Pricing Sheets, List of prior experience, List of three references, Certificate of Non-Collusion, Statement of Tax Compliance. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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