The College of New Jersey Fan Coil Unit Cleaning RFP 2026
The College Of New JerseyHigher Ed · Ewing, NJ- Due
- May 28, 2026
- Deadline passed
- Posted
- May 6, 2026
- Contract term
- 3 years
- Primary contact
- Lauren Manning
- (609) 771-2894
The 30-second brief
The College of New Jersey is soliciting proposals from vendors to provide fan coil unit cleaning services at Townhouses South. The project involves cleaning 264 fan coil units, with specific instructions for removal, cleaning, and reinstallation, as well as cleaning in place for Unit 17. The scope also includes cleaning associated cabinets and walls, and blower wheels. The work is scheduled to be completed between July 1, 2026, and July 31, 2026.
Fan coil unit cleaning services, Proposal, Bid security, Performance security, Insurance certificates, Business registration certificate, Affirmative action compliance, Vendor qualification sheet, Ownership disclosure, Non-collusion statement, Source disclosure, Non-involvement in prohibited activities in Russia or Belarus, Disclosure of investment activities in Iran.
Experience of the vendor, ability to perform services, response to specifications, vendor's diversity in team and subcontractors, price.
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Summary
The College of New Jersey is soliciting proposals from vendors to provide fan coil unit cleaning services at Townhouses South.
The project involves cleaning 264 fan coil units, with specific instructions for removal, cleaning, and reinstallation, as well as cleaning in place for Unit 17. The scope also includes cleaning associated cabinets and walls, and blower wheels. The work is scheduled to be completed between July 1, 2026, and July 31, 2026.
EVALUATION CRITERIA
5- Experience of the vendor
- Ability to perform services
- Response to specifications
- Vendor's diversity in team and subcontractors
- Price
REQUIRED DELIVERABLES
13- Fan coil unit cleaning services
- Proposal
- Bid security
- Performance security
- Insurance certificates
- Business registration certificate
- Affirmative action compliance
- Vendor qualification sheet
- Ownership disclosure
- Non-collusion statement
- Source disclosure
- Non-involvement in prohibited activities in Russia or Belarus
- Disclosure of investment activities in Iran
REQUIRED ATTACHMENTS
Bidder Information and Signature Page, Vendor's Proposal/Pricing Sheet, Acknowledgement of Receipt of Addenda (if any), Acknowledgement of Mandatory Equal Employment Opportunity Language, Completed Statement of Ownership Disclosure, Completed Non-Collusion Affidavit, Completed Source Disclosure Form, Completed Vendor Qualification Sheet, Bidder's policies, procedures and practices aimed at increasing diversity in the workforce, Voluntary Product Accessibility Template (VPAT), Enclosed Certified Check, Cashier's Check or Bid Bond, Public Works Contractor Registration Certificate, License, Completed Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Completed Disclosure of Investment Activities in Iran, Proof of Affirmative Action Compliance, New Jersey Business Registration Certificate, Taxpayer Identification Request (W-9 Form), Certificate of Insurance.
- Submit to
- The College of New Jersey, Office of Finance & Business Services, Purchasing Dept., Administrative Services Building, Room 201, 2000 Pennington Road, Ewing, New Jersey 08628-0718
- Scope location
- Ewing, New Jersey
- Reported agency
- The College of New Jersey
Questions about this RFP
How do I respond to this RFP from The College Of New Jersey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: The College of New Jersey, Office of Finance & Business Services, Purchasing Dept., Administrative Services Building, Room 201, 2000 Pennington Road, Ewing, New Jersey 08628-0718. For questions, contact Lauren Manning.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including The College Of New Jersey in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Manning at (609) 771-2894. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fan coil unit cleaning services, Proposal, Bid security, Performance security, Insurance certificates, Business registration certificate, Affirmative action compliance, Vendor qualification sheet, Ownership disclosure, Non-collusion statement, Source disclosure, Non-involvement in prohibited activit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience of the vendor, ability to perform services, response to specifications, vendor's diversity in team and subcontractors, price." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from The College Of New Jersey?
All active and historical solicitations from The College Of New Jersey are tracked and searchable. As a higher ed agency, The College Of New Jersey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Information and Signature Page, Vendor's Proposal/Pricing Sheet, Acknowledgement of Receipt of Addenda (if any), Acknowledgement of Mandatory Equal Employment Opportunity Language, Completed St. Review the full document from The College Of New Jersey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ewing, New Jersey. Review the full solicitation for detailed scope requirements.