Teachers' Retirement System of the State of Illinois - Board of Trustees Election Services RFP 2025/2026
Teachers Retirement System of the State of Illinois | State of IllinoisState · Springfield, IL- Due
- Jan 7, 2026
- Deadline passed
- Posted
- Nov 5, 2025
- Contract term
- 5 years
- Primary contact
- Chelsea Duis
- (217) 814-2087
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Summary
The Teachers' Retirement System of the State of Illinois (TRS) is requesting proposals for Board of Trustees Election Services under Article 16 of the Illinois Pension Code and TRS Administrative Rules 80 Ill.
Admin. 1650.1000-1650.1090. The election process is conducted in two phases, consisting of a petitioning phase and a balloting phase for upcoming teacher and annuitant trustee elections across FY2027, FY2029, and FY2031, plus any required special elections. The engagement is anticipated to be a 5-year term with options to extend at the System's discretion. Proposals are requested from qualified firms, including minority, female, disabled, and veteran-owned businesses supporting the System's aspirational diversity goals. The submission deadline is January 7, 2026, with a notice of interest deadline of November 14, 2025.
- Submit to
- 2815 West Washington Street, Springfield, IL 62702
- Scope location
- Springfield, IL
- Reported agency
- Teachers' Retirement System of the State of Illinois
Questions about this RFP
How do I respond to this RFP from Teachers Retirement System of the State of Illinois | State of Illinois?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. Submissions should be delivered to: 2815 West Washington Street, Springfield, IL 62702. For questions, contact Chelsea Duis.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Teachers Retirement System of the State of Illinois | State of Illinois in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chelsea Duis at (217) 814-2087. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Teachers Retirement System of the State of Illinois | State of Illinois?
All active and historical solicitations from Teachers Retirement System of the State of Illinois | State of Illinois are tracked and searchable. As a state agency, Teachers Retirement System of the State of Illinois | State of Illinois regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Teachers Retirement System of the State of Illinois | State of Illinois for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.