Taos Municipal Schools VoIP and Cloud Telecommunications Services RFP 26-002 2026
Taos Municipal SchoolsSchool · Taos, NM- Due
- Jun 10, 2026
- Deadline passed
- Posted
- May 31, 2026
- Contract term
- 1 year
- Primary contact
- Nicole Cardenas
- (575) 758-5220
The 30-second brief
Taos Municipal Schools (TMSD) is requesting sealed proposals for RFP 26-002 to provide VoIP and Cloud Telecommunications Services across seven district locations serving approximately 1,734 students. The District seeks vendors to modernize its current Mitel phone environment through hosted cloud-based solutions, on-premises VoIP systems, or hybrid solutions that retain existing infrastructure. The scope includes approximately 323 active extensions, 318 standard users, 25 basic users, 2 conference phones, 17 fax lines, and 355 physical handsets. Required features include E911 functionality (Kari’s Law and RAY BAUM’s Act compliance), unified communications, auto attendants, paging integration, and mobile device support. Proposals are due by June 10, 2026, at 12:00 PM MDT. The contract term is one year beginning July 1, 2026, with up to three one-year renewal options.
System architecture diagrams, Bandwidth requirements, Implementation timeline, Project management plan, Training plan, Support escalation procedures, Risk mitigation plan
Price (30), District Needs Fit (25), Integration Compatibility (20), Vendor Experience (15), Completeness of Proposal (10)
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Summary
Taos Municipal Schools (TMSD) is requesting sealed proposals for RFP 26-002 to provide VoIP and Cloud Telecommunications Services across seven district locations serving approximately 1,734 students.
The District seeks vendors to modernize its current Mitel phone environment through hosted cloud-based solutions, on-premises VoIP systems, or hybrid solutions that retain existing infrastructure. The scope includes approximately 323 active extensions, 318 standard users, 25 basic users, 2 conference phones, 17 fax lines, and 355 physical handsets. Required features include E911 functionality (Kari’s Law and RAY BAUM’s Act compliance), unified communications, auto attendants, paging integration, and mobile device support. Proposals are due by June 10, 2026, at 12:00 PM MDT. The contract term is one year beginning July 1, 2026, with up to three one-year renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- System architecture diagrams
- Bandwidth requirements
- Implementation timeline
- Project management plan
- Training plan
- Support escalation procedures
- Risk mitigation plan
REQUIRED ATTACHMENTS
7- Letter of Transmittal
- Cost Proposal Form
- Technical Compliance Matrix
- Campaign Contribution Disclosure Form
- Conflict of Interest Certification
- Preference Certification
- Acknowledgement of Receipt Form
- Submit to
- 310 Camino de la Placita, Taos, NM 87571
- Duration
- 48 months
- Scope location
- Taos, NM
Questions about this RFP
How do I respond to this RFP from Taos Municipal Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 310 Camino de la Placita, Taos, NM 87571. For questions, contact Nicole Cardenas.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Taos Municipal Schools in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Cardenas at (575) 758-5220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: System architecture diagrams, Bandwidth requirements, Implementation timeline, Project management plan, Training plan, Support escalation procedures, Risk mitigation plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (30), District Needs Fit (25), Integration Compatibility (20), Vendor Experience (15), Completeness of Proposal (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Taos Municipal Schools?
All active and historical solicitations from Taos Municipal Schools are tracked and searchable. As a school agency, Taos Municipal Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Cost Proposal Form, Technical Compliance Matrix, Campaign Contribution Disclosure Form, Conflict of Interest Certification, Preference Certification, Acknowledgement of Receipt. Review the full document from Taos Municipal Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Taos, NM. Review the full solicitation for detailed scope requirements.