Tacoma Housing Authority HVAC Routine Maintenance RFP 2025
HA city of TacomaLocal Housing Authority · Tacoma, WA- Due
- Dec 4, 2025
- Deadline passed
- Posted
- Sep 30, 2025
- Contract term
- 1 year
The 30-second brief
Tacoma Housing Authority is soliciting proposals for recurring routine HVAC maintenance and repairs across its property portfolio. The initial contract term is one year with optional renewals.
Preventative maintenance annual fee, Standard repair and service labor rates, Emergency repair and service labor rates, Travel and fuel surcharges
Complete Proposal Packet (20 pts.), Cover letter (10 pts.), Company Profile and Qualifications (30 pts.), MWBE Certification (10 pts.), Price List (30 pts.)
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Summary
Tacoma Housing Authority is soliciting proposals for recurring routine HVAC maintenance and repairs across its property portfolio. The initial contract term is one year with optional renewals.
EVALUATION CRITERIA
5- Complete Proposal Packet (20 pts.)
- Cover letter (10 pts.)
- Company Profile and Qualifications (30 pts.)
- MWBE Certification (10 pts.)
- Price List (30 pts.)
REQUIRED DELIVERABLES
4- Preventative maintenance annual fee
- Standard repair and service labor rates
- Emergency repair and service labor rates
- Travel and fuel surcharges
REQUIRED ATTACHMENTS
5- Cover Letter
- Company Profile and Qualifications
- Completed Contractor/Vendor Intake Form – Exhibit C
- OMWBE Certification
- MWBE Self Attestation
REQUIRED STAFFING
10- Submit to
- [email protected]
- Scope location
- Tacoma, WA
- Reported agency
- Tacoma Housing Authority
Questions about this RFP
How do I respond to this RFP from HA city of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including HA city of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Electrician, Heating Equipment Technician, Refrigeration & Air Conditioning Technician, Sheet Metal Worker, Energy Assessment Engineer, Commissioning Agent, TABB Certified Air Balancer, Plumbing Service, HVAC Design/Build Engineering, Building Automation Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative maintenance annual fee, Standard repair and service labor rates, Emergency repair and service labor rates, Travel and fuel surcharges. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Complete Proposal Packet (20 pts.), Cover letter (10 pts.), Company Profile and Qualifications (30 pts.), MWBE Certification (10 pts.), Price List (30 pts.)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from HA city of Tacoma?
All active and historical solicitations from HA city of Tacoma are tracked and searchable. As a local housing authority agency, HA city of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Profile and Qualifications, Completed Contractor/Vendor Intake Form – Exhibit C, OMWBE Certification, MWBE Self Attestation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from HA city of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.