Stockton Unified School District Risk Management Document Management & Imaging Project Proposal 2026
Health Careers AcademySchool · Stockton, CA- Due
- Jun 19, 2026
- Deadline passed
- Posted
- Jun 19, 2026
- Contract term
- 1 year
- Primary contact
- Jonathan Pritt
- (916) 381-3010 ext 226
The 30-second brief
Stockton Unified School District (SUSD) is procuring document management and imaging services for its Risk Management Department. The scope of work includes the scanning and conversion of approximately 50 standard-sized banker's boxes (1 cubic foot each) into a hosted online repository using the 1DocStop platform. Services include document preparation (staple removal, taping tears), scanning at 300 DPI with auto color detect, indexing by first name, last name, and social security number, and providing a secure .NET portal for authorized access. The project term is scheduled from July 2026 through June 2027. The proposal includes physical security measures such as biometric doors and 256-AES encryption for data privacy.
1DocStop document management system, Scanned images, Indexed data, Portal creation, Hosting
Image quality, batch management, technical competence, security practices
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Summary
Stockton Unified School District (SUSD) is procuring document management and imaging services for its Risk Management Department.
The scope of work includes the scanning and conversion of approximately 50 standard-sized banker's boxes (1 cubic foot each) into a hosted online repository using the 1DocStop platform. Services include document preparation (staple removal, taping tears), scanning at 300 DPI with auto color detect, indexing by first name, last name, and social security number, and providing a secure .NET portal for authorized access. The project term is scheduled from July 2026 through June 2027. The proposal includes physical security measures such as biometric doors and 256-AES encryption for data privacy.
EVALUATION CRITERIA
4- Image quality
- Batch management
- Technical competence
- Security practices
REQUIRED DELIVERABLES
5- 1DocStop document management system
- Scanned images
- Indexed data
- Portal creation
- Hosting
- Duration
- 12 months
- Scope location
- Elk Grove, CA
- Reported agency
- Stockton Unified School District
Questions about this RFP
How do I respond to this RFP from Health Careers Academy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Jonathan Pritt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Health Careers Academy in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jonathan Pritt at (916) 381-3010 ext 226. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1DocStop document management system, Scanned images, Indexed data, Portal creation, Hosting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Image quality, batch management, technical competence, security practices" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Health Careers Academy?
All active and historical solicitations from Health Careers Academy are tracked and searchable. As a school agency, Health Careers Academy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Health Careers Academy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elk Grove, CA. Review the full solicitation for detailed scope requirements.