Spotsylvania County Public Schools School Age Childcare Program RFP 2026
Spotsylvania County Public SchoolsSchool · Fredericksburg, VA- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Dawn Heflin
The 30-second brief
Solicits sealed proposals from licensed, qualified sources with experience in providing School Age Childcare Services to establish a term contract.
Proposal, Letter of Interest, Program Description, Management Plan and Timetable, Necessary Resources from Spotsylvania County Public Schools, Quality Control Summary, Discontinuation Procedures, Fee Structure, Marketing Materials, References, Attachments A-H, Vendor's W9 form
Specific plans or methodology, Experience and Qualifications, Implementation of Services/Ease of Transition, Cost and Cost Guarantees
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Summary
Solicits sealed proposals from licensed, qualified sources with experience in providing School Age Childcare Services to establish a term contract.
EVALUATION CRITERIA
4- Specific plans or methodology
- Experience and Qualifications
- Implementation of Services/Ease of Transition
- Cost and Cost Guarantees
REQUIRED DELIVERABLES
12- Proposal
- Letter of Interest
- Program Description
- Management Plan and Timetable
- Necessary Resources from Spotsylvania County Public Schools
- Quality Control Summary
- Discontinuation Procedures
- Fee Structure
- Marketing Materials
- References
- Attachments A-H
- Vendor's W9 form
REQUIRED ATTACHMENTS
Attachments A-H
- Submit to
- eVA at www.eva.virginia.gov
- Duration
- 48 months
- Scope location
- Spotsylvania County, VA
Questions about this RFP
How do I respond to this RFP from Spotsylvania County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: eVA at www.eva.virginia.gov. For questions, contact Dawn Heflin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Spotsylvania County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dawn Heflin. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Letter of Interest, Program Description, Management Plan and Timetable, Necessary Resources from Spotsylvania County Public Schools, Quality Control Summary, Discontinuation Procedures, Fee Structure, Marketing Materials, References, Attachments A-H, Vendor's W9 form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Specific plans or methodology, Experience and Qualifications, Implementation of Services/Ease of Transition, Cost and Cost Guarantees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Spotsylvania County Public Schools?
All active and historical solicitations from Spotsylvania County Public Schools are tracked and searchable. As a school agency, Spotsylvania County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachments A-H. Review the full document from Spotsylvania County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spotsylvania County, VA. Review the full solicitation for detailed scope requirements.