Shawnee Public Schools Custodial Services RFP 2026-2027
Shawnee Public SchoolsSchool · Shawnee, OK- Due
- May 26, 2026
- Deadline passed
- Duration
- 10 months
- Primary contact
- Matt Johnson
The 30-second brief
Shawnee Public Schools is seeking proposals from qualified custodial service providers to maintain a clean, safe, healthy, and sanitary environment across all district facilities for the 2026-2027 school year. The selected contractor will be responsible for labor, supervision, equipment, cleaning supplies, floor care materials, disinfectants, training, and quality control systems.
All labor, Supervision, Equipment, Cleaning supplies, Floor care materials, Disinfectants, Training, Quality control systems
Total Price, Experience & Staffing, Equipment Quality, References, Transition Plan, Financial Stability, Emergency Response Capabilities
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Summary
Shawnee Public Schools is seeking proposals from qualified custodial service providers to maintain a clean, safe, healthy, and sanitary environment across all district facilities for the 2026-2027 school year.
The selected contractor will be responsible for labor, supervision, equipment, cleaning supplies, floor care materials, disinfectants, training, and quality control systems.
EVALUATION CRITERIA
7- Total Price
- Experience & Staffing
- Equipment Quality
- References
- Transition Plan
- Financial Stability
- Emergency Response Capabilities
REQUIRED DELIVERABLES
8- All labor
- Supervision
- Equipment
- Cleaning supplies
- Floor care materials
- Disinfectants
- Training
- Quality control systems
REQUIRED ATTACHMENTS
10- Pricing Sheet
- Business License
- W-9
- Insurance Certificate
- Workers Compensation Proof
- Felony Free Affidavit
- Non-Collusion Affidavit
- Transition Plan (if applicable)
- Equipment Inventory
- Financial Stability Statement
- Submit to
- Shawnee Public Schools, 326 N. Union Ave., Shawnee, Ok. 74801
- Scope location
- Shawnee, Oklahoma
Questions about this RFP
How do I respond to this RFP from Shawnee Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shawnee Public Schools, 326 N. Union Ave., Shawnee, Ok. 74801. For questions, contact Matt Johnson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee Public Schools in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Johnson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: All labor, Supervision, Equipment, Cleaning supplies, Floor care materials, Disinfectants, Training, Quality control systems. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Price, Experience & Staffing, Equipment Quality, References, Transition Plan, Financial Stability, Emergency Response Capabilities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee Public Schools?
All active and historical solicitations from Shawnee Public Schools are tracked and searchable. As a school agency, Shawnee Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Sheet, Business License, W-9, Insurance Certificate, Workers Compensation Proof, Felony Free Affidavit, Non-Collusion Affidavit, Transition Plan (if applicable), Equipment Inventory, Financial. Review the full document from Shawnee Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shawnee, Oklahoma. Review the full solicitation for detailed scope requirements.