Seneca Healthcare District Transition and Activation Planning Consulting Services RFP 2025
Seneca District HospitalPublic Hospital · Chester, CA- Due
- Nov 17, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Duration
- 90 days bid validity after opening months
- Primary contact
- Donna Huntingdale
- (530) 867-1971
The 30-second brief
Seneca Healthcare District (SHD) is soliciting proposals for transition and activation planning consulting services for its new Seneca Replacement Hospital in Chester, CA. The project involves a new 45,442 sq ft facility housing an 8-bed Critical Access Hospital (OSHPD-1) and a 26-bed Skilled Nursing Facility (OSHPD-2), plus outpatient services including imaging, laboratory, and surgery. The consultant will manage the transition from the existing 1950s-era facility to the new seismically compliant campus. Key components include operational readiness, staff training coordination, and physical move planning. Proposals are due November 17, 2025, at 12:00 p.m. via email to Donna Huntingdale ([email protected]) and physical submission to the SHD Administration Office.
SOQ, Proposal narrative, Resumes of proposed personnel, Not-to-exceed total compensation, Hourly fee schedule, Alternate total costs for optional services
Qualifications, proposed scope of work, resumes of proposed personnel, not-to-exceed compensation, hourly fee schedule, and alternate costs for additional services
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Summary
Seneca Healthcare District (SHD) is soliciting proposals for transition and activation planning consulting services for its new Seneca Replacement Hospital in Chester, CA. The project involves a new 45,442 sq ft facility housing an 8-bed Critical Access Hospital (OSHPD-1) and a 26-bed Skilled Nursing Facility (OSHPD-2), plus outpatient services including imaging, laboratory, and surgery.
The consultant will manage the transition from the existing 1950s-era facility to the new seismically compliant campus. Key components include operational readiness, staff training coordination, and physical move planning. Proposals are due November 17, 2025, at 12:00 p.m. via email to Donna Huntingdale ([email protected]) and physical submission to the SHD Administration Office.
EVALUATION CRITERIA
6- Qualifications
- Proposed scope of work
- Resumes of proposed personnel
- Not-to-exceed compensation
- Hourly fee schedule
- Alternate costs for additional services
REQUIRED DELIVERABLES
6- SOQ
- Proposal narrative
- Resumes of proposed personnel
- Not-to-exceed total compensation
- Hourly fee schedule
- Alternate total costs for optional services
REQUIRED ATTACHMENTS
Comments or objections to the form of agreement; bid support documentation including agreement and addendum.
REQUIRED STAFFING
Proposed personnel
- Submit to
- Email SOQ and Proposal to [email protected] by 12:00 p.m. Nov. 17, 2025; also submit to Seneca Healthcare District Administration Office, 199 Reynolds Road, Chester, CA 96020. Contact: [email protected]
- Scope location
- Chester, CA
- Projected sq ft
- 45,442 sq ft
- Reported agency
- Seneca Healthcare District
Questions about this RFP
How do I respond to this RFP from Seneca District Hospital?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email SOQ and Proposal to [email protected] by 12:00 p.m. Nov. 17, 2025; also submit to Seneca Healthcare District Administration Office, 199 Reynolds Road, Chester, CA 96020. Contact: [email protected]. For questions, contact Donna Huntingdale.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Seneca District Hospital in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donna Huntingdale at (530) 867-1971. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Proposed personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: SOQ, Proposal narrative, Resumes of proposed personnel, Not-to-exceed total compensation, Hourly fee schedule, Alternate total costs for optional services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, proposed scope of work, resumes of proposed personnel, not-to-exceed compensation, hourly fee schedule, and alternate costs for additional services" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Seneca District Hospital?
All active and historical solicitations from Seneca District Hospital are tracked and searchable. As a public hospital agency, Seneca District Hospital regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 90 days bid validity after opening months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Comments or objections to the form of agreement; bid support documentation including agreement and addendum.. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Seneca District Hospital for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Chester, CA. The total projected area is 45442 sq ft. Review the full solicitation for detailed scope requirements.