Sauk Rapids-Rice School District Managed Print Services RFP 2026
Sauk Rapids-Rice Public SchoolsSchool · Sauk Rapids, MN- Due
- May 4, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Contract term
- 5 years
- Primary contact
- Tracey Fiereck
The 30-second brief
Sauk Rapids-Rice School District is seeking proposals from vendors for comprehensive copier/print management solutions. The scope includes managing all network printers and copiers, covering consumables, parts, labor, and support, with a focus on cost reduction and waste decrease. Secure print release using district HID FOBs and a 4-hour response time for service are required.
Proposals including terms and conditions, Cost of device relocations, Return fee for leased equipment, Total monthly cost, Total annual costs, Line item cost related to maintenance, And an amortization schedule.
Commitment to a partnership with the District to the lowest total cost per copy, Service, Parts and Technical Support, Commitment to ensuring the technology needs of the District are met, with the best value, Public School experience, Reference from current clients, Equipment that is at or exceeds specifications at a fair price, Equipment integration and/or compatibility with the District's network
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Summary
Sauk Rapids-Rice School District is seeking proposals from vendors for comprehensive copier/print management solutions.
The scope includes managing all network printers and copiers, covering consumables, parts, labor, and support, with a focus on cost reduction and waste decrease. Secure print release using district HID FOBs and a 4-hour response time for service are required.
EVALUATION CRITERIA
Commitment to a partnership with the District to the lowest total cost per copy, Service, Parts and Technical Support, Commitment to ensuring the technology needs of the District are met, with the best value, Public School experience, Reference from current clients, Equipment that is at or exceeds specifications at a fair price, Equipment integration and/or compatibility with the District's network
REQUIRED DELIVERABLES
7- Proposals including terms and conditions
- Cost of device relocations
- Return fee for leased equipment
- Total monthly cost
- Total annual costs
- Line item cost related to maintenance
- An amortization schedule
- Submit to
- 1833 Osauka Road NE, Sauk Rapids, MN 56379
- Scope location
- Sauk Rapids, MN
- Reported agency
- Sauk Rapids-Rice School District
Questions about this RFP
How do I respond to this RFP from Sauk Rapids-Rice Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1833 Osauka Road NE, Sauk Rapids, MN 56379. For questions, contact Tracey Fiereck.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sauk Rapids-Rice Public Schools in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tracey Fiereck. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals including terms and conditions, Cost of device relocations, Return fee for leased equipment, Total monthly cost, Total annual costs, Line item cost related to maintenance, And an amortization schedule.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Commitment to a partnership with the District to the lowest total cost per copy, Service, Parts and Technical Support, Commitment to ensuring the technology needs of the District are met, with the bes..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sauk Rapids-Rice Public Schools?
All active and historical solicitations from Sauk Rapids-Rice Public Schools are tracked and searchable. As a school agency, Sauk Rapids-Rice Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Sauk Rapids-Rice Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sauk Rapids, MN. Review the full solicitation for detailed scope requirements.