Rochester Public School District Copy Center Production Equipment Replacement RFP 011526 - 2025
Rochester Public School DistrictSchool · Rochester, MN- Due
- Jan 22, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Contract term
- 5 years
- Primary contact
- Tanner Sorensen
The 30-second brief
Rochester Public Schools is soliciting proposals to replace high-volume production equipment and establish a 60-month service agreement for its Paper Tiger copy center. Proposals are due January 22, 2026.
New manufacturer-certified devices, 60-month service agreement, EFI Digital Storefront integration, Staff training
Cost-effective, scalable solution, reliability, sustainability, 99% uptime, 3-hour service response time
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Summary
Rochester Public Schools is soliciting proposals to replace high-volume production equipment and establish a 60-month service agreement for its Paper Tiger copy center. Proposals are due January 22, 2026.
EVALUATION CRITERIA
6- Cost-effective
- Scalable solution
- Reliability
- Sustainability
- 99% uptime
- 3-hour service response time
REQUIRED DELIVERABLES
4- New manufacturer-certified devices
- 60-month service agreement
- EFI Digital Storefront integration
- Staff training
- Duration
- 72 months
- Scope location
- Rochester, MN
Questions about this RFP
How do I respond to this RFP from Rochester Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Tanner Sorensen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rochester Public School District in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tanner Sorensen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New manufacturer-certified devices, 60-month service agreement, EFI Digital Storefront integration, Staff training. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-effective, scalable solution, reliability, sustainability, 99% uptime, 3-hour service response time" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rochester Public School District?
All active and historical solicitations from Rochester Public School District are tracked and searchable. As a school agency, Rochester Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Rochester Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rochester, MN. Review the full solicitation for detailed scope requirements.