Regional School District #4 Domestic Hot Water System Replacement RFP 2026 - Valley Regional High School
Deep River School DistrictSchool · Deep River, CT- Due
- May 27, 2026
- Deadline passed
- Posted
- Apr 30, 2026
- Duration
- 2 months
- Primary contact
- Robert Grissom
The 30-second brief
Regional School District #4 is soliciting proposals to replace the domestic hot water system at Valley Regional High School with three 80-gallon commercial grade oil-fired water heaters. Work is scheduled for summer 2026.
Fee Schedule, Project Timeline, Equal Opportunity Memorandum, References, Litigation Disclosure, Non-Collusion Statement, Insurance Certificates
Fee proposal, service and experience, financial responsibility, specific qualifications, ability to meet timeline
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Summary
Regional School District #4 is soliciting proposals to replace the domestic hot water system at Valley Regional High School with three 80-gallon commercial grade oil-fired water heaters. Work is scheduled for summer 2026.
EVALUATION CRITERIA
5- Fee proposal
- Service and experience
- Financial responsibility
- Specific qualifications
- Ability to meet timeline
REQUIRED DELIVERABLES
7- Fee Schedule
- Project Timeline
- Equal Opportunity Memorandum
- References
- Litigation Disclosure
- Non-Collusion Statement
- Insurance Certificates
REQUIRED ATTACHMENTS
7- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Exhibit F
- Attachment 1
REQUIRED STAFFING
13- Submit to
- Office of the Superintendent, 1 Winthrop Road, Deep River, CT 06417
- Scope location
- Deep River, CT
- Reported agency
- Regional School District #4
Questions about this RFP
How do I respond to this RFP from Deep River School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Superintendent, 1 Winthrop Road, Deep River, CT 06417. For questions, contact Robert Grissom.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Deep River School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Grissom. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Asbestos Worker, Boilermaker, Bricklayer, Cement Mason, Concrete Finisher, Stone Mason, Tile Setter, Plasterer, Laborer, Carpenter, Electrical Worker, Plumber, Pipefitter. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fee Schedule, Project Timeline, Equal Opportunity Memorandum, References, Litigation Disclosure, Non-Collusion Statement, Insurance Certificates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Fee proposal, service and experience, financial responsibility, specific qualifications, ability to meet timeline" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Deep River School District?
All active and historical solicitations from Deep River School District are tracked and searchable. As a school agency, Deep River School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Attachment 1. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Deep River School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Deep River, CT. Review the full solicitation for detailed scope requirements.