Redwood City School District Procurement and Replacement of EV Charger Software and Hardware - RFP #S25-004.1 (2025)
Redwood City ElementarySchool · Redwood City, CA- Due
- Dec 29, 2025
- Deadline passed
- Posted
- Dec 8, 2025
- Contract term
- 5 years
The 30-second brief
Redwood City School District requests turn-key, lump sum proposals for RFP #S25-004.1 for the procurement, replacement, and commissioning of PowerFlex X EV charger management software and Level 2 EV charger hardware across six school sites including Adelante Selby School, Kennedy Middle School, Clifford School, Garfield School, Orion Alternative, and Taft School. The scope includes EV charging units, non-construction installation coordination, setup and configuration, BPA assessment, testing, documentation, and a 5-year term for operation and maintenance (O&M) services, 24/7 driver support, remote monitoring, and troubleshooting. The estimated value is $170,000, with hardware delivery requested by December 19, 2025, and final commissioning by January 2, 2026. Proposals are due by Monday, December 29, 2025, at 3:30 pm via email.
EV Charger Management Software, EV Charger Hardware, Non-construction installation services, Setup and configuration, BPA (Best Practice Assessment), Testing of equipment, Documentation of designs, Configurations, And equipment inventory, Operation and maintenance (O&M) services, 24/7 Driver support
Pricing of Eligible Goods and Services (50%), Pricing and scope of five year term of O&M services (20%), Warranty Length (15%), Experience with similar projects (10%), Vendor Quote Meeting District's Minimum Specifications (5%)
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Summary
Redwood City School District requests turn-key, lump sum proposals for RFP #S25-004.1 for the procurement, replacement, and commissioning of PowerFlex X EV charger management software and Level 2 EV charger hardware across six school sites including Adelante Selby School, Kennedy Middle School, Clifford School, Garfield School, Orion Alternative, and Taft School.
The scope includes EV charging units, non-construction installation coordination, setup and configuration, BPA assessment, testing, documentation, and a 5-year term for operation and maintenance (O&M) services, 24/7 driver support, remote monitoring, and troubleshooting. The estimated value is $170,000, with hardware delivery requested by December 19, 2025, and final commissioning by January 2, 2026. Proposals are due by Monday, December 29, 2025, at 3:30 pm via email.
EVALUATION CRITERIA
Pricing of Eligible Goods and Services (50%), Pricing and scope of five year term of O&M services (20%), Warranty Length (15%), Experience with similar projects (10%), Vendor Quote Meeting District's Minimum Specifications (5%)
REQUIRED DELIVERABLES
11- EV Charger Management Software
- EV Charger Hardware
- Non-construction installation services
- Setup and configuration
- BPA (Best Practice Assessment)
- Testing of equipment
- Documentation of designs
- Configurations
- Equipment inventory
- Operation and maintenance (O&M) services
- 24/7 Driver support
- Submit to
- [email protected], [email protected], and [email protected]
- Scope location
- Redwood City, CA
- Reported agency
- Redwood City School District
Questions about this RFP
How do I respond to this RFP from Redwood City Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 29, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected], [email protected], and [email protected]. For questions, contact [email protected].
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Redwood City Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is [email protected] at (650) 482-2200. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: EV Charger Management Software, EV Charger Hardware, Non-construction installation services, Setup and configuration, BPA (Best Practice Assessment), Testing of equipment, Documentation of designs, Configurations, And equipment inventory, Operation and maintenance (O&M) services, 24/7 Driver support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing of Eligible Goods and Services (50%), Pricing and scope of five year term of O&M services (20%), Warranty Length (15%), Experience with similar projects (10%), Vendor Quote Meeting District's..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Redwood City Elementary?
All active and historical solicitations from Redwood City Elementary are tracked and searchable. As a school agency, Redwood City Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Redwood City Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Redwood City, CA. Review the full solicitation for detailed scope requirements.