Public Utility District No. 1 of Grays Harbor County RFP for File Conversion and Word Formatting 2026
Grays Harbor PUDUtility District · Aberdeen, WA- Due
- Sep 30, 2026
- Deadline passed
- Primary contact
- Angel Rains
- (360) 538-3676
The 30-second brief
Public Utility District No. 1 of Grays Harbor County seeks proposals for file conversion and word formatting services. The project involves converting approximately 80 PDF files containing both text and non-text images, totaling approximately 655 MB, into editable MS Word files. The resulting documents must be compatible with MS Word 2024, formatted clearly, and adhere to ADA compliant formatting (WCAG 2.1 Level AA). Proposals are due by September 30, 2026, and can be submitted in person at 2720 Sumner Avenue, Aberdeen, WA, via UPS or FedEx to 2704 Cherry Street, Aberdeen, WA 98520, or via email to [email protected].
Convert PDF files containing both text and non-text images to a MS Word file; approximately 80 PDF files; approximately 655 MB combined file size; MS Word 2024 compatible file format; ADA compliant formatting (WCAG Version 2.1, Level AA)
Proposed approach to Scope including work plan and schedule, Level of experience of individual(s) identified to work on this matter, Responder's experience with similar clients and subject matter, Cost and billable hourly rates
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Summary
Public Utility District No. 1 of Grays Harbor County seeks proposals for file conversion and word formatting services.
The project involves converting approximately 80 PDF files containing both text and non-text images, totaling approximately 655 MB, into editable MS Word files. The resulting documents must be compatible with MS Word 2024, formatted clearly, and adhere to ADA compliant formatting (WCAG 2.1 Level AA). Proposals are due by September 30, 2026, and can be submitted in person at 2720 Sumner Avenue, Aberdeen, WA, via UPS or FedEx to 2704 Cherry Street, Aberdeen, WA 98520, or via email to [email protected].
EVALUATION CRITERIA
Proposed approach to Scope including work plan and schedule, Level of experience of individual(s) identified to work on this matter, Responder's experience with similar clients and subject matter, Cost and billable hourly rates
REQUIRED DELIVERABLES
5- Convert PDF files containing both text and non-text images to a MS Word file
- Approximately 80 PDF files
- Approximately 655 MB combined file size
- MS Word 2024 compatible file format
- ADA compliant formatting (WCAG Version 2.1, Level AA)
REQUIRED ATTACHMENTS
Background/qualifications of company, list of similar projects completed or underway over the last two (2) years, three references for similar projects performed, deliverables and estimated schedule for study, list and résumés of people who will work on the project, billable hourly rates for people who will work on the project, estimated budget for study
- Submit to
- [email protected]
- Scope location
- Grays Harbor County, WA
- Reported agency
- Public Utility District No. 1 of Grays Harbor County
Questions about this RFP
How do I respond to this RFP from Grays Harbor PUD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Angel Rains.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Grays Harbor PUD in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angel Rains at (360) 538-3676. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Convert PDF files containing both text and non-text images to a MS Word file; approximately 80 PDF files; approximately 655 MB combined file size; MS Word 2024 compatible file format; ADA compliant formatting (WCAG Version 2.1, Level AA). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed approach to Scope including work plan and schedule, Level of experience of individual(s) identified to work on this matter, Responder's experience with similar clients and subject matter, Cos..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grays Harbor PUD?
All active and historical solicitations from Grays Harbor PUD are tracked and searchable. As a utility district agency, Grays Harbor PUD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Background/qualifications of company, list of similar projects completed or underway over the last two (2) years, three references for similar projects performed, deliverables and estimated schedule f. Review the full document from Grays Harbor PUD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grays Harbor County, WA. Review the full solicitation for detailed scope requirements.