Public Housing Agency of the City of St. Paul Housing Choice Voucher Document Scanning Services RFP 2026
Public Housing Agency of the city of St PaulLocal Housing Authority · Saint Paul, MN- Due
- Apr 30, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Contract term
- 1 year
- Primary contact
- Corina Serrano
- (651) 292-6129
The 30-second brief
The Public Housing Agency of the City of St. Paul (SPPHA) is seeking proposals for housing choice voucher document scanning services. The project involves digitizing approximately 5,200 physical files, each containing an average of 420 sheets of paper, over a three-year period. Services include retrieval, scanning, indexing, and uploading of documents.
Digitized files in PDF format, Uploaded to SPPHA's client management software
Relevant response to the RFP & Professional and Technical competence, Previous experience on similar projects, Cost, MWDBE status or other affirmative action efforts
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Summary
The Public Housing Agency of the City of St.
Paul (SPPHA) is seeking proposals for housing choice voucher document scanning services. The project involves digitizing approximately 5,200 physical files, each containing an average of 420 sheets of paper, over a three-year period. Services include retrieval, scanning, indexing, and uploading of documents.
EVALUATION CRITERIA
4- Relevant response to the RFP & Professional and Technical competence
- Previous experience on similar projects
- Cost
- MWDBE status or other affirmative action efforts
REQUIRED DELIVERABLES
Digitized files in PDF format, Uploaded to SPPHA's client management software
REQUIRED ATTACHMENTS
Employer Information Report, Form EEO -1; Instructions to Offerors
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- St. Paul, Minnesota
- Reported agency
- Public Housing Agency of the City of St. Paul
Questions about this RFP
How do I respond to this RFP from Public Housing Agency of the city of St Paul?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Corina Serrano.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Public Housing Agency of the city of St Paul in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Corina Serrano at (651) 292-6129. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Digitized files in PDF format, Uploaded to SPPHA's client management software. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant response to the RFP & Professional and Technical competence, Previous experience on similar projects, Cost, MWDBE status or other affirmative action efforts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Public Housing Agency of the city of St Paul?
All active and historical solicitations from Public Housing Agency of the city of St Paul are tracked and searchable. As a local housing authority agency, Public Housing Agency of the city of St Paul regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Employer Information Report, Form EEO -1; Instructions to Offerors. Review the full document from Public Housing Agency of the city of St Paul for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Paul, Minnesota. Review the full solicitation for detailed scope requirements.