Philadelphia Public School District E-Rate Category 2 Project RFP 2027
Philadelphia Public School DistrictSchool · Philadelphia, MS- Due
- Dec 9, 2026
- 36 days left
- Posted
- Oct 29, 2026
- Contract term
- 5 years
- Primary contact
- Millie Rollins
- (662) 630-0118
The 30-second brief
The Philadelphia Public School District is seeking proposals for an E-Rate Category 2 Project covering internal connections, cabling, managed internal broadband services (MIBS), and basic maintenance of internal connections. Scope of work includes switches, wireless access points (WAPs), firewall service, UPS battery backup, racks, antennas, and singlemode fiber runs across district locations including Philadelphia Elementary School and Philadelphia High School. Vendors must provide all equipment, cabling, installation, configuration, training, and 20-year manufacturer warranty. The solicitation requires attendance at a mandatory vendor meeting on November 11th, 2026, and submission of bids by December 9th, 2026. Evaluation factors include price, technical specifications, staff certifications, service staff proximity, vendor response time, turnkey solution, ease of use, and vendor experience.
Internal Connections Equipment, Cabling, Managed Internal Broadband Services, Basic Maintenance of Internal Connections, Switches, Wireless Access Points, Firewall Service, UPS Battery Backup, Racks, Wireless Controllers
Price, Technical Specifications, Technical Certifications of Vendor Staff, Number of Service Staff within close proximity to Philadelphia, Mississippi, Vendor response time, Turnkey Solution, Ease of Use, Experience with Vendor
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Summary
The Philadelphia Public School District is seeking proposals for an E-Rate Category 2 Project covering internal connections, cabling, managed internal broadband services (MIBS), and basic maintenance of internal connections.
Scope of work includes switches, wireless access points (WAPs), firewall service, UPS battery backup, racks, antennas, and singlemode fiber runs across district locations including Philadelphia Elementary School and Philadelphia High School. Vendors must provide all equipment, cabling, installation, configuration, training, and 20-year manufacturer warranty. The solicitation requires attendance at a mandatory vendor meeting on November 11th, 2026, and submission of bids by December 9th, 2026. Evaluation factors include price, technical specifications, staff certifications, service staff proximity, vendor response time, turnkey solution, ease of use, and vendor experience.
EVALUATION CRITERIA
9- Price
- Technical Specifications
- Technical Certifications of Vendor Staff
- Number of Service Staff within close proximity to Philadelphia
- Mississippi
- Vendor response time
- Turnkey Solution
- Ease of Use
- Experience with Vendor
REQUIRED DELIVERABLES
10- Internal Connections Equipment
- Cabling
- Managed Internal Broadband Services
- Basic Maintenance of Internal Connections
- Switches
- Wireless Access Points
- Firewall Service
- UPS Battery Backup
- Racks
- Wireless Controllers
REQUIRED ATTACHMENTS
8- Bid Worksheet and Service Provider Quotes broken down by Year
- Specifications for proposed hardware and software
- References
- Documentation of vendor's certifications
- E-Rate SPIN number
- Qualifications and training of vendor technical staff
- Trouble Ticketing Procedures and Escalation Process
- Certificate of Responsibility Number
REQUIRED STAFFING
3- Submit to
- 248 Byrd Avenue, Philadelphia, MS 39350 or via Central Bidding at www.centralbidding.com
- Scope location
- Philadelphia, MS
Questions about this RFP
How do I respond to this RFP from Philadelphia Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 248 Byrd Avenue, Philadelphia, MS 39350 or via Central Bidding at www.centralbidding.com. For questions, contact Millie Rollins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Philadelphia Public School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Millie Rollins at (662) 630-0118. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: local area network engineering, onsite support, remote support. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Internal Connections Equipment, Cabling, Managed Internal Broadband Services, Basic Maintenance of Internal Connections, Switches, Wireless Access Points, Firewall Service, UPS Battery Backup, Racks, Wireless Controllers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Technical Specifications, Technical Certifications of Vendor Staff, Number of Service Staff within close proximity to Philadelphia, Mississippi, Vendor response time, Turnkey Solution, Ease of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Philadelphia Public School District?
All active and historical solicitations from Philadelphia Public School District are tracked and searchable. As a school agency, Philadelphia Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Worksheet and Service Provider Quotes broken down by Year, Specifications for proposed hardware and software, References, Documentation of vendor's certifications, E-Rate SPIN number, Qualificatio. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Philadelphia Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, MS. Review the full solicitation for detailed scope requirements.