Petersburg Public Library Bookmobile Wi-Fi Service RFP 2027 - Form 470 #270000769
City of PetersburgCity · Petersburg, VA- Due
- Nov 6, 2026
- 8 days left
- Posted
- Oct 9, 2026
- Contract term
- 3 years
- Primary contact
- Wayne Crocker
- (804) 733-2387
The 30-second brief
Petersburg Public Library is seeking proposals for mobile data service and bundled equipment for its library bookmobile to provide internet connectivity while traveling throughout the City of Petersburg, VA, including Dinwiddie and Prince George counties. The requested services include a cellular data plan with 5 Mbps to 500 Mbps bandwidth supporting 10 devices, CIPA-compliant filtering, a secure web-based management portal, and 24/7/365 support. The procurement falls under E-Rate Funding Year 2027, Form 470 Application Number 270000769. Proposals are due by November 6, 2026, and must be submitted via email to all listed contacts. Contract terms include 12-month and 36-month options with two optional 1-year renewals and an effective date of July 1, 2027. Cost of E-Rate eligible services is the primary evaluation factor.
Cellular Data Plan/Air Card Service, Internet connectivity, Wi-Fi 6 client connections, CIPA compliant filtering, Web-based portal, 24/7/365 support, WAPs, Antennas, Modem/router, Cabling, Mounting equipment, Licenses
Cost of E-Rate eligible services, E-Rate ineligible costs, overall/long-term cost to the Applicant, technical merit/capability of the offer, the Applicant's prior experience with the vendor, completeness of the vendor's proposal response
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Summary
Petersburg Public Library is seeking proposals for mobile data service and bundled equipment for its library bookmobile to provide internet connectivity while traveling throughout the City of Petersburg, VA, including Dinwiddie and Prince George counties.
The requested services include a cellular data plan with 5 Mbps to 500 Mbps bandwidth supporting 10 devices, CIPA-compliant filtering, a secure web-based management portal, and 24/7/365 support. The procurement falls under E-Rate Funding Year 2027, Form 470 Application Number 270000769. Proposals are due by November 6, 2026, and must be submitted via email to all listed contacts. Contract terms include 12-month and 36-month options with two optional 1-year renewals and an effective date of July 1, 2027. Cost of E-Rate eligible services is the primary evaluation factor.
EVALUATION CRITERIA
6- Cost of E-Rate eligible services
- E-Rate ineligible costs
- Overall/long-term cost to the Applicant
- Technical merit/capability of the offer
- The Applicant's prior experience with the vendor
- Completeness of the vendor's proposal response
REQUIRED DELIVERABLES
12- Cellular Data Plan/Air Card Service
- Internet connectivity
- Wi-Fi 6 client connections
- CIPA compliant filtering
- Web-based portal
- 24/7/365 support
- WAPs
- Antennas
- Modem/router
- Cabling
- Mounting equipment
- Licenses
REQUIRED ATTACHMENTS
5- Applicant name
- Form 470 number
- SPIN
- Service provider's terms and conditions
- Service Provider coverage map
- Scope location
- Petersburg, VA
- Reported agency
- Petersburg Public Library
Questions about this RFP
How do I respond to this RFP from City of Petersburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], [email protected], [email protected], [email protected]. For questions, contact Wayne Crocker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Petersburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wayne Crocker at (804) 733-2387. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cellular Data Plan/Air Card Service, Internet connectivity, Wi-Fi 6 client connections, CIPA compliant filtering, Web-based portal, 24/7/365 support, WAPs, Antennas, Modem/router, Cabling, Mounting equipment, Licenses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of E-Rate eligible services, E-Rate ineligible costs, overall/long-term cost to the Applicant, technical merit/capability of the offer, the Applicant's prior experience with the vendor, completen..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Petersburg?
All active and historical solicitations from City of Petersburg are tracked and searchable. As a city agency, City of Petersburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Applicant name, Form 470 number, SPIN, Service provider's terms and conditions, Service Provider coverage map. Review the full document from City of Petersburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Petersburg, VA. Review the full solicitation for detailed scope requirements.