Pasadena Unified School District Unarmed School Security Guard and Patrol Services RFP #16-25/26
Pasadena UnifiedSchool · Pasadena, CA- Due
- Mar 3, 2026
- Deadline passed
- Posted
- Feb 3, 2026
- Contract term
- 1 year
- Primary contact
- Karla Coleman
The 30-second brief
Pasadena Unified School District is procuring unarmed security guard and patrol services for the 2026-2027 school year. Services include vehicle patrol, emergency dispatch, and event security across various district facilities. Proposals are due March 3, 2026.
Daily email reports, Emergency Dispatch Reports, Weekly summary of emergency responses
Pricing (40 points), References (10 points), Experience/Expertise/Training & Reporting (40 points), Responsiveness (10 points)
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Summary
Pasadena Unified School District is procuring unarmed security guard and patrol services for the 2026-2027 school year. Services include vehicle patrol, emergency dispatch, and event security across various district facilities. Proposals are due March 3, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Daily email reports
- Emergency Dispatch Reports
- Weekly summary of emergency responses
REQUIRED ATTACHMENTS
12- Form A
- Form B
- Form C
- Form D
- Form E
- Form F
- Form G
- Form H
- Form I
- Form J
- Form K
- Exhibit B (BSIS PPO License)
REQUIRED STAFFING
3- Submit to
- Electronic via Secure Bids (https://colbisecurebids.com/login)
- Duration
- 12 months
- Scope location
- Pasadena, CA
- Reported agency
- Pasadena Unified School District
Questions about this RFP
How do I respond to this RFP from Pasadena Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic via Secure Bids (https://colbisecurebids.com/login). For questions, contact Karla Coleman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pasadena Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karla Coleman. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Unarmed Guard, Vehicle Patrol, Standing Patrol. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily email reports, Emergency Dispatch Reports, Weekly summary of emergency responses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing (40 points), References (10 points), Experience/Expertise/Training & Reporting (40 points), Responsiveness (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pasadena Unified?
All active and historical solicitations from Pasadena Unified are tracked and searchable. As a school agency, Pasadena Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form A, Form B, Form C, Form D, Form E, Form F, Form G, Form H, Form I, Form J, Form K, Exhibit B (BSIS PPO License). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Pasadena Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.