Parkland College Leadership Conference Venue RFP 2026 - Leadership Conference Venue
Parkland CollegeHigher Ed · Champaign, IL- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 13, 2026
- Contract term
- 3 years
- Primary contact
- Krystal Garrett
The 30-second brief
Parkland College is soliciting proposals for a three-year multi-year agreement to host its annual Leadership Conference, scheduled for May 25-28, 2027, May 23-26, 2028, and May 22-25, 2029. The scope requires a venue located between 100 and 175 miles from Parkland College in Champaign, Illinois, offering a main conference room and breakout spaces for approximately 30-40 attendees. Required amenities include high-quality audio-visual equipment, high-speed wireless internet access, on-site event and technical support personnel, on-site lodging, catering for all meals (breakfast, lunch, dinner), dietary accommodations, a networking reception space, and a private dining area. Proposals are due by 5:00 PM CST on Tuesday, October 27, 2026, with questions due by October 26, 2026.
Ability to meet conference, lodging, and catering requirements, Transparency, completeness, and overall value of costs, Accessibility and convenience of the venue location, Quality and condition of facilities, technology, and support services, Demonstrated experience hosting comparable events, Ability to support a multi-year partnership, including future availability and pricing stability, Strength, clarity, organization, and completeness of the proposal
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Summary
Parkland College is soliciting proposals for a three-year multi-year agreement to host its annual Leadership Conference, scheduled for May 25-28, 2027, May 23-26, 2028, and May 22-25, 2029.
The scope requires a venue located between 100 and 175 miles from Parkland College in Champaign, Illinois, offering a main conference room and breakout spaces for approximately 30-40 attendees. Required amenities include high-quality audio-visual equipment, high-speed wireless internet access, on-site event and technical support personnel, on-site lodging, catering for all meals (breakfast, lunch, dinner), dietary accommodations, a networking reception space, and a private dining area. Proposals are due by 5:00 PM CST on Tuesday, October 27, 2026, with questions due by October 26, 2026.
EVALUATION CRITERIA
17- Ability to meet conference
- Lodging
- Catering requirements
- Transparency
- Completeness
- Overall value of costs
- Accessibility and convenience of the venue location
- Quality and condition of facilities
- Technology
- Support services
- Demonstrated experience hosting comparable events
- Ability to support a multi-year partnership
- Including future availability and pricing stability
- Strength
- Clarity
- Organization
- Completeness of the proposal
REQUIRED ATTACHMENTS
18- Proof of required insurance coverage
- Compliance or licensing documentation
- Company name
- Address
- Telephone number
- Legal status
- Year established
- Contact person details
- Complete fee and rate structure
- Venue information
- Floor plans
- Photos
- Meeting and guest room capacities
- Sample menus
- Description of services
- Accommodations details
- Ability to accommodate requirements and similar conferences
- Contract information including terms and conditions
- Submit to
- [email protected] or Parkland College, Attn: Krystal Garrett, Executive Assistant, 2400 W. Bradley Avenue, Room U330, Champaign, IL 61821-1899
- Scope location
- Champaign, IL
Questions about this RFP
How do I respond to this RFP from Parkland College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Parkland College, Attn: Krystal Garrett, Executive Assistant, 2400 W. Bradley Avenue, Room U330, Champaign, IL 61821-1899. For questions, contact Krystal Garrett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Parkland College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Krystal Garrett. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet conference, lodging, and catering requirements, Transparency, completeness, and overall value of costs, Accessibility and convenience of the venue location, Quality and condition of fa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Parkland College?
All active and historical solicitations from Parkland College are tracked and searchable. As a higher ed agency, Parkland College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of required insurance coverage, compliance or licensing documentation, company name, address, telephone number, legal status, year established, contact person details, complete fee and rate stru. Review the full document from Parkland College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Champaign, IL. Review the full solicitation for detailed scope requirements.