Northeastern Oklahoma A&M College Unified Communications as a Service RFP OSUTUL-RFP-001837-2026
Northeastern Oklahoma A&M CollegeHigher Ed · Miami, OK- Due
- Aug 4, 2026
- Deadline passed
- Posted
- Jul 17, 2026
- Primary contact
- Teresa Sherrill
- (918) 561-1510
The 30-second brief
OSU-CHS seeks proposals from qualified vendors to replace its existing telephony system with a modern UCaaS solution that maintains current functionality while enhancing features and reliability. The project involves hardware and software licensing, Cisco equipment including VG410-24FX and VG420-48FX analog adapters, Cisco ISR routers, Cisco IP Phone 6821 units, and ATA 192 adapters, along with installation and Smartnet hardware licensing terms of 1, 3, or 5 years. Questions are due by July 28, 2026, and bids are due by August 4, 2026. Submissions are to be handled electronically via the online portal and associated contact details.
Software and hardware licensing to operate and maintain hardware and operate telephone systems., CISCO VG410-24FX, CISCO VG420-48FX, Cisco ISR 8300-2N2S-4T2X, Cisco IP Phone 6821, CISCO ATA 192, Cisco VG410, VG420, And ISRs Smartnet Licensing: 1 Year, Cisco VG410, VG420, And ISRs Smartnet Licensing: 3 Years, Cisco VG410, VG420, And ISRs Smartnet Licensing: 5 Years, Installation Costs
Price, experience, approach
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Summary
OSU-CHS seeks proposals from qualified vendors to replace its existing telephony system with a modern UCaaS solution that maintains current functionality while enhancing features and reliability.
The project involves hardware and software licensing, Cisco equipment including VG410-24FX and VG420-48FX analog adapters, Cisco ISR routers, Cisco IP Phone 6821 units, and ATA 192 adapters, along with installation and Smartnet hardware licensing terms of 1, 3, or 5 years. Questions are due by July 28, 2026, and bids are due by August 4, 2026. Submissions are to be handled electronically via the online portal and associated contact details.
EVALUATION CRITERIA
3- Price
- Experience
- Approach
REQUIRED DELIVERABLES
Software and hardware licensing to operate and maintain hardware and operate telephone systems., CISCO VG410-24FX, CISCO VG420-48FX, Cisco ISR 8300-2N2S-4T2X, Cisco IP Phone 6821, CISCO ATA 192, Cisco VG410, VG420, And ISRs Smartnet Licensing: 1 Year, Cisco VG410, VG420, And ISRs Smartnet Licensing: 3 Years, Cisco VG410, VG420, And ISRs Smartnet Licensing: 5 Years, Installation Costs
REQUIRED ATTACHMENTS
5- Non-collusion Certificate
- SLA
- BAA
- VSA
- Proposal
- Submit to
- [email protected]
- Scope location
- Tulsa, OK
Questions about this RFP
How do I respond to this RFP from Northeastern Oklahoma A&M College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Teresa Sherrill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northeastern Oklahoma A&M College in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teresa Sherrill at (918) 561-1510. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software and hardware licensing to operate and maintain hardware and operate telephone systems., CISCO VG410-24FX, CISCO VG420-48FX, Cisco ISR 8300-2N2S-4T2X, Cisco IP Phone 6821, CISCO ATA 192, Cisco VG410, VG420, And ISRs Smartnet Licensing: 1 Year, Cisco VG410, VG420, And ISRs Smartnet Licensing:. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience, approach" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northeastern Oklahoma A&M College?
All active and historical solicitations from Northeastern Oklahoma A&M College are tracked and searchable. As a higher ed agency, Northeastern Oklahoma A&M College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-collusion Certificate, SLA, BAA, VSA, proposal. Review the full document from Northeastern Oklahoma A&M College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.