North Clackamas School District School Transportation Services Routing and Dispatch System RFP 2526-118
North Clackamas School District 12School · Milwaukie, OR- Due
- Nov 21, 2025
- Deadline passed
- Posted
- Oct 14, 2025
- Contract term
- 5 years
- Primary contact
- Gustavo Chavez
- (503) 353-6139
The 30-second brief
North Clackamas School District (NCSD) is soliciting proposals for a comprehensive, hosted Student Transportation Management Platform under RFP 2526-118. The system will consolidate fragmented processes including routing, dispatch, communication, and real-time tracking for a fleet of approximately 181 vehicles (buses, vans, and trucks) transporting 12,500 students. Requirements include integration with Google Workspace/Synergy SIS, GPS tracking every 30 seconds, a student/parent app, and support for Mobile Data Terminals (MDTs). The district operates a three-tier routing structure across Clackamas, Washington, and other counties. Proposals must be submitted electronically by November 21, 2025, at 2:00 PM PST. A contract commencement is anticipated for January 19, 2026, with a planned go-live for the 26/27 school year.
Letter of transmittal, Proposer Information and Certifications, Project Understanding and Approach, Firm Experience and Quality of Service, Cost Proposal, Technology and Information Services Hosted Solution Questionnaire, NCSD RFP Requirement Matrix
Project Understanding and Approach (300), Security and Technical Requirements (300), Firm Experience and Quality of Service (200), Total Cost to the District (400), Demonstration/Interview (800)
Hear what North Clackamas School District 12 plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
North Clackamas School District (NCSD) is soliciting proposals for a comprehensive, hosted Student Transportation Management Platform under RFP 2526-118.
The system will consolidate fragmented processes including routing, dispatch, communication, and real-time tracking for a fleet of approximately 181 vehicles (buses, vans, and trucks) transporting 12,500 students. Requirements include integration with Google Workspace/Synergy SIS, GPS tracking every 30 seconds, a student/parent app, and support for Mobile Data Terminals (MDTs). The district operates a three-tier routing structure across Clackamas, Washington, and other counties. Proposals must be submitted electronically by November 21, 2025, at 2:00 PM PST. A contract commencement is anticipated for January 19, 2026, with a planned go-live for the 26/27 school year.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Letter of transmittal
- Proposer Information and Certifications
- Project Understanding and Approach
- Firm Experience and Quality of Service
- Cost Proposal
- Technology and Information Services Hosted Solution Questionnaire
- NCSD RFP Requirement Matrix
REQUIRED ATTACHMENTS
3- Attachment B
- Attachment C
- Attachment D
REQUIRED STAFFING
named trainer, implementation specialist
- Submit to
- [email protected]
- Scope location
- Milwaukie, OR
- Reported agency
- North Clackamas School District
Questions about this RFP
How do I respond to this RFP from North Clackamas School District 12?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gustavo Chavez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including North Clackamas School District 12 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gustavo Chavez at (503) 353-6139. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: named trainer, implementation specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of transmittal, Proposer Information and Certifications, Project Understanding and Approach, Firm Experience and Quality of Service, Cost Proposal, Technology and Information Services Hosted Solution Questionnaire, NCSD RFP Requirement Matrix. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Understanding and Approach (300), Security and Technical Requirements (300), Firm Experience and Quality of Service (200), Total Cost to the District (400), Demonstration/Interview (800)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from North Clackamas School District 12?
All active and historical solicitations from North Clackamas School District 12 are tracked and searchable. As a school agency, North Clackamas School District 12 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B, Attachment C, Attachment D. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from North Clackamas School District 12 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milwaukie, OR. Review the full solicitation for detailed scope requirements.