Newport School District Request for Proposal (RFP) for Copiers Districtwide 2026
Newport School DistrictSchool · Newport, WA- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jul 13, 2026
- Contract term
- 5 years
- Primary contact
- Belynda Best
- (509) 447-3167
The 30-second brief
Newport School District is seeking proposals for a 3-5 year lease of nine digital copiers, including three 95+ ppm black and white units and six 40+ ppm color units. Proposals are due by July 31, 2026.
Capability of Supplier Sheet, Pricing for 36/48/60 months, Performance Guarantee, References
Cost of Machines (40), Reliability (20), Features (20), Maintenance and Support (20), Network Interface (10), References (5), Completeness of Bid (5)
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Summary
Newport School District is seeking proposals for a 3-5 year lease of nine digital copiers, including three 95+ ppm black and white units and six 40+ ppm color units. Proposals are due by July 31, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Capability of Supplier Sheet
- Pricing for 36/48/60 months
- Performance Guarantee
- References
REQUIRED ATTACHMENTS
3- Capability of Supplier Sheet
- Reference Form
- Performance Guarantee Statement
- Submit to
- 1380 W. 5th Street, P.O. Box 70, Newport, Washington 99156
- Duration
- 60 months
- Scope location
- Newport, WA
Questions about this RFP
How do I respond to this RFP from Newport School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1380 W. 5th Street, P.O. Box 70, Newport, Washington 99156. For questions, contact Belynda Best.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Newport School District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Belynda Best at (509) 447-3167. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Capability of Supplier Sheet, Pricing for 36/48/60 months, Performance Guarantee, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of Machines (40), Reliability (20), Features (20), Maintenance and Support (20), Network Interface (10), References (5), Completeness of Bid (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Newport School District?
All active and historical solicitations from Newport School District are tracked and searchable. As a school agency, Newport School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Capability of Supplier Sheet, Reference Form, Performance Guarantee Statement. Review the full document from Newport School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newport, WA. Review the full solicitation for detailed scope requirements.