Municipality of Arran-Elderslie - Tara Community Centre Addition, Accessibility Improvements, Concept Development and Cost Estimating - RFQ REC-2026-05 (2026)
Municipality of Arran-ElderslieCity · Chesley, ON- Due
- Oct 30, 2026
- 2 days left
- Primary contact
- Joel McAllister
- (519) 363-3039 ext 123
The 30-second brief
The Municipality of Arran-Elderslie invites quotations from qualified professional consulting firms for concept development, preliminary drawings, accessibility improvements, stakeholder consultation and Class D cost estimating for a proposed addition and renovation to the Tara Community Centre. The scope includes developing up to two practical concept options providing four to six functional dressing rooms, referee accommodations, accessible washroom improvements, exterior-accessible washroom components, and dedicated baseball storage. The work supports an application to Ontario's Community Sport and Recreation Infrastructure Fund (CSRIF). Quotations are due by October 30, 2026, and must be submitted via email.
Brief existing-conditions and opportunities/constraints summary, Up to two concept options for four to six dressing rooms, Accessible improvements to existing washrooms, Exterior-accessible washroom component, Referee/official accommodation and baseball storage, Brief comparison of concept options and identification of recommended concept, Presentation materials for one in-person evening consultation session, Final preferred concept incorporating one consolidated round of Municipal and user-group feedback, Class D construction cost estimate for final preferred concept including assumptions, Allowances, Contingencies and applicable taxes
Experience and qualifications (20), Schedule and availability (30), References (10), Lump-sum fee and value (40)
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Summary
The Municipality of Arran-Elderslie invites quotations from qualified professional consulting firms for concept development, preliminary drawings, accessibility improvements, stakeholder consultation and Class D cost estimating for a proposed addition and renovation to the Tara Community Centre.
The scope includes developing up to two practical concept options providing four to six functional dressing rooms, referee accommodations, accessible washroom improvements, exterior-accessible washroom components, and dedicated baseball storage. The work supports an application to Ontario's Community Sport and Recreation Infrastructure Fund (CSRIF). Quotations are due by October 30, 2026, and must be submitted via email.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Brief existing-conditions and opportunities/constraints summary, Up to two concept options for four to six dressing rooms, Accessible improvements to existing washrooms, Exterior-accessible washroom component, Referee/official accommodation and baseball storage, Brief comparison of concept options and identification of recommended concept, Presentation materials for one in-person evening consultation session, Final preferred concept incorporating one consolidated round of Municipal and user-group feedback, Class D construction cost estimate for final preferred concept including assumptions, Allowances, Contingencies and applicable taxes
REQUIRED ATTACHMENTS
Firm and primary contact information, Relevant experience and identification of project lead and key team members, Brief description of proposed approach and confirmation of scope/deliverables completion, Schedule demonstrating completion before CSRIF application deadline, Two references for comparable work, Completed pricing form including assumptions and exclusions, Confirmation of professional and commercial general liability insurance
- Submit to
- [email protected]
- Scope location
- Tara, Ontario
Questions about this RFQ
How do I respond to this RFQ from Municipality of Arran-Elderslie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Joel McAllister.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Municipality of Arran-Elderslie in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joel McAllister at (519) 363-3039 ext 123. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Brief existing-conditions and opportunities/constraints summary, Up to two concept options for four to six dressing rooms, Accessible improvements to existing washrooms, Exterior-accessible washroom component, Referee/official accommodation and baseball storage, Brief comparison of concept options a. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications (20), Schedule and availability (30), References (10), Lump-sum fee and value (40)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of Arran-Elderslie?
All active and historical solicitations from Municipality of Arran-Elderslie are tracked and searchable. As a city agency, Municipality of Arran-Elderslie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm and primary contact information, Relevant experience and identification of project lead and key team members, Brief description of proposed approach and confirmation of scope/deliverables complet. Review the full document from Municipality of Arran-Elderslie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tara, Ontario. Review the full solicitation for detailed scope requirements.