Mississippi State University Institutional Repository, Digital Collections, RFP MSU2026112, 2026
Mississippi State UniversityHigher Ed · Mississippi State, MS- Due
- Oct 29, 2026
- 1 day left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Mayfield
- (662) 325-2550
The 30-second brief
Mississippi State University seeks proposals from qualified firms for a single platform capable of handling an Institutional Repository, Digital Collections, Journal Hosting, and ETD hosting. The scope includes platform features such as infrastructure, product support, accessibility, security/privacy, content acquisition, management, dissemination, indexing, and statistics, as well as data migration for approximately 93,000 items and ~500GB from Digital Commons. Proposals are due by October 29, 2026, at 2:00 PM, with questions due October 15, 2026. The initial contract term is one year with options to renew for up to four additional years.
Single platform for Institutional Repository, Digital Collections, ETD, And Journal Hosting; Data migration of 93, 000 items and ~500GB storage from Digital Commons
Corporate Structure/Years of Experience/References - 20 pts, Operation Plan/Ease of Use/Services Offered - 50 pts, Fees - 30 pts
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Summary
Mississippi State University seeks proposals from qualified firms for a single platform capable of handling an Institutional Repository, Digital Collections, Journal Hosting, and ETD hosting.
The scope includes platform features such as infrastructure, product support, accessibility, security/privacy, content acquisition, management, dissemination, indexing, and statistics, as well as data migration for approximately 93,000 items and ~500GB from Digital Commons. Proposals are due by October 29, 2026, at 2:00 PM, with questions due October 15, 2026. The initial contract term is one year with options to renew for up to four additional years.
EVALUATION CRITERIA
3- Corporate Structure/Years of Experience/References - 20 pts
- Operation Plan/Ease of Use/Services Offered - 50 pts
- Fees - 30 pts
REQUIRED DELIVERABLES
5- Single platform for Institutional Repository
- Digital Collections
- ETD
- Journal Hosting; Data migration of 93
- 000 items and ~500GB storage from Digital Commons
REQUIRED ATTACHMENTS
4- Signature page (Appendix A)
- Technical Proposal (PDF)
- Cost Proposal (PDF)
- Signed addenda
- Submit to
- Bully Buy or MSU Office of Procurement Services, 245 Barr Avenue, 610 McArthur Hall, Mississippi State, MS 39762
- Duration
- 60 months
- Scope location
- Mississippi State, MS
Questions about this RFP
How do I respond to this RFP from Mississippi State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Bully Buy or MSU Office of Procurement Services, 245 Barr Avenue, 610 McArthur Hall, Mississippi State, MS 39762. For questions, contact Jennifer Mayfield.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mississippi State University in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Mayfield at (662) 325-2550. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Single platform for Institutional Repository, Digital Collections, ETD, And Journal Hosting; Data migration of 93, 000 items and ~500GB storage from Digital Commons. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Corporate Structure/Years of Experience/References - 20 pts, Operation Plan/Ease of Use/Services Offered - 50 pts, Fees - 30 pts" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mississippi State University?
All active and historical solicitations from Mississippi State University are tracked and searchable. As a higher ed agency, Mississippi State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature page (Appendix A), Technical Proposal (PDF), Cost Proposal (PDF), signed addenda. Review the full document from Mississippi State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mississippi State, MS. Review the full solicitation for detailed scope requirements.