Minnesota State Colleges And Universities System Office - Systemwide Cashiering Services - SRC-MNSCU-2027-000632-RFP (2026)
Minnesota State Colleges And Universities System OfficeHigher Ed · St Paul, MN- Due
- Oct 29, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 5 years
- Primary contact
- Timothy Anderson
- (651) 448-7478
The 30-second brief
Minnesota State Colleges and Universities is soliciting proposals for a systemwide cashiering and payment management solution, integrating with Workday Financial Management and Workday Student. The solution must support secure payment processing across online, mobile, in-person, and auxiliary operations including housing, dining, bookstore, parking, and athletics. Key requirements include PCI DSS, SOC 2, and FERPA compliance, robust reporting and reconciliation, Workday integration via APIs and EIBs, and support for credit/debit cards, ACH, e-check, and digital wallets. Submissions are due by October 29, 2026, exclusively through the Minnesota State e-procurement system. The initial contract term is 5 years with five 1-year optional renewals.
State Terms and Conditions (5), Company Background (8), Payment Processing (10), Cashiering Operations (12), Workday Integration (10), Auxiliary Operations (6), Merchant Management (8), Reporting Reconciliation (7), Technical Architecture (8), Security and Compliance (10), Accessibility (5), Budgetary Pricing Estimate (11), Supplier Diversity
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Summary
Minnesota State Colleges and Universities is soliciting proposals for a systemwide cashiering and payment management solution, integrating with Workday Financial Management and Workday Student.
The solution must support secure payment processing across online, mobile, in-person, and auxiliary operations including housing, dining, bookstore, parking, and athletics. Key requirements include PCI DSS, SOC 2, and FERPA compliance, robust reporting and reconciliation, Workday integration via APIs and EIBs, and support for credit/debit cards, ACH, e-check, and digital wallets. Submissions are due by October 29, 2026, exclusively through the Minnesota State e-procurement system. The initial contract term is 5 years with five 1-year optional renewals.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action Requirements
- Completed Cost Proposal (Exhibit 3)
- Supplier Diversity Form
- VPAT
- Submit to
- Minnesota State e-procurement system (https://app01.jaggaer.com/apps/Router/ViewSourcingEvent)
- Duration
- 60 months
- Scope location
- Minnesota, MN
Questions about this RFP
How do I respond to this RFP from Minnesota State Colleges And Universities System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Minnesota State e-procurement system (https://app01.jaggaer.com/apps/Router/ViewSourcingEvent). For questions, contact Timothy Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State Colleges And Universities System Office in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Anderson at (651) 448-7478. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "State Terms and Conditions (5), Company Background (8), Payment Processing (10), Cashiering Operations (12), Workday Integration (10), Auxiliary Operations (6), Merchant Management (8), Reporting Reco..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State Colleges And Universities System Office?
All active and historical solicitations from Minnesota State Colleges And Universities System Office are tracked and searchable. As a higher ed agency, Minnesota State Colleges And Universities System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action Requirements, Completed Cost Proposal (Exhibit 3), Supplier Diversity Form, VPAT. Review the full document from Minnesota State Colleges And Universities System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Minnesota, MN. Review the full solicitation for detailed scope requirements.