Minnesota State Colleges And Universities System Office - Commercial Kitchen Hood Vent and Duct Cleaning - SRC-MNSU-2027-000644-RFP (2026)
Minnesota State Colleges And Universities System OfficeHigher Ed · St Paul, MN- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 3 years
- Primary contact
- Jill Rollings
- (507) 389-5016
The 30-second brief
Minnesota State is requesting proposals from qualified vendors to provide commercial kitchen hood vent and duct cleaning services for the campus of Minnesota State University, Mankato. Services will be provided in campus kitchen and food service facilities including Carkoski Commons, Julia Sears, University Dining Center, and Wiecking Center. Vendors must provide a service plan and work schedule, safety and chemical information, cleaning logs, and cleaning photos, with a minimum of 5 years of experience in this field and the ability to respond to emergency requests. The submission deadline is October 9, 2026, at 2:00 PM CDT. An optional pre-award vendors informational meeting is scheduled for September 29, 2026, at 1:00 PM CDT in Carkoski Commons, Room #11, with clarifying questions due by September 30, 2026. The initial contract term is preferred to be three years with an option to renew for an additional two years, for a total not exceeding five years.
Adherence to Minnesota State Terms and Conditions (5%), Work Plan (35%), Cost/Value (35%), Qualifications of Respondent and its personnel (15%), Completeness, thoroughness and detail of the response (10%)
Hear what Minnesota State Colleges And Universities System Office plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Minnesota State is requesting proposals from qualified vendors to provide commercial kitchen hood vent and duct cleaning services for the campus of Minnesota State University, Mankato.
Services will be provided in campus kitchen and food service facilities including Carkoski Commons, Julia Sears, University Dining Center, and Wiecking Center. Vendors must provide a service plan and work schedule, safety and chemical information, cleaning logs, and cleaning photos, with a minimum of 5 years of experience in this field and the ability to respond to emergency requests. The submission deadline is October 9, 2026, at 2:00 PM CDT. An optional pre-award vendors informational meeting is scheduled for September 29, 2026, at 1:00 PM CDT in Carkoski Commons, Room #11, with clarifying questions due by September 30, 2026. The initial contract term is preferred to be three years with an option to renew for an additional two years, for a total not exceeding five years.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Affidavit of Non-Collusion
- Affirmative Action declaration page
- Supplier Diversity Form
- Pricing form
- Workplan Solution
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CBbpHe9k22K4CQUKqdM4rmzCx493crVaw0FdaA8nvN8
- Duration
- 60 months
- Scope location
- Mankato, MN
Questions about this RFP
How do I respond to this RFP from Minnesota State Colleges And Universities System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CBbpHe9k22K4CQUKqdM4rmzCx493crVaw0FdaA8nvN8. For questions, contact Jill Rollings.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Minnesota State Colleges And Universities System Office in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jill Rollings at (507) 389-5016. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Adherence to Minnesota State Terms and Conditions (5%), Work Plan (35%), Cost/Value (35%), Qualifications of Respondent and its personnel (15%), Completeness, thoroughness and detail of the response (..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Minnesota State Colleges And Universities System Office?
All active and historical solicitations from Minnesota State Colleges And Universities System Office are tracked and searchable. As a higher ed agency, Minnesota State Colleges And Universities System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit of Non-Collusion, Affirmative Action declaration page, Supplier Diversity Form, pricing form, Workplan Solution. Review the full document from Minnesota State Colleges And Universities System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mankato, MN. Review the full solicitation for detailed scope requirements.