Mentor Exempted Village School District School Photography Services RFP
Mentor Exempted Village SchoolsSchool · Mentor, OH- Due
- Jan 16, 2026
- Deadline passed
- Posted
- Dec 19, 2025
- Contract term
- 1 year
- Primary contact
- Bill Wade
The 30-second brief
Seeking proposals for photography services to be performed at various locations and functions of the School District, covering approximately 6,550 students from PK through 12th grade. The initial contract term is one year with potential for two additional one-year renewals.
Student and employee pictures, yearbook services, student ID cards, photography packages, commission reports.
Best value, considering cost, completeness and responsiveness to RFP requirements, qualifications and experience, capacity to achieve desired timelines, and warranties, guarantees and value-added services.
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Summary
Seeking proposals for photography services to be performed at various locations and functions of the School District, covering approximately 6,550 students from PK through 12th grade. The initial contract term is one year with potential for two additional one-year renewals.
EVALUATION CRITERIA
7- Best value
- Considering cost
- Completeness and responsiveness to RFP requirements
- Qualifications and experience
- Capacity to achieve desired timelines
- Warranties
- Guarantees and value-added services
REQUIRED DELIVERABLES
5- Student and employee pictures
- Yearbook services
- Student ID cards
- Photography packages
- Commission reports
REQUIRED ATTACHMENTS
RFP Response Form, Vendor's proposed contract (if requesting a separate contract).
- Submit to
- Email to [email protected]
- Duration
- 12 months
- Scope location
- Various locations and functions of the School District.
- Reported agency
- Mentor Exempted Village School District
Questions about this RFP
How do I respond to this RFP from Mentor Exempted Village Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email to [email protected]. For questions, contact Bill Wade.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mentor Exempted Village Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bill Wade. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Student and employee pictures, yearbook services, student ID cards, photography packages, commission reports.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value, considering cost, completeness and responsiveness to RFP requirements, qualifications and experience, capacity to achieve desired timelines, and warranties, guarantees and value-added serv..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mentor Exempted Village Schools?
All active and historical solicitations from Mentor Exempted Village Schools are tracked and searchable. As a school agency, Mentor Exempted Village Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Response Form, Vendor's proposed contract (if requesting a separate contract).. Review the full document from Mentor Exempted Village Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Various locations and functions of the School District.. Review the full solicitation for detailed scope requirements.