McHenry County College Main Campus Utility Locating, Surveying, Mapping and GIS Services RFP 2026 - RFP#11122026_GIS
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- Nov 12, 2026
- 15 days left
- Posted
- Oct 16, 2026
- Primary contact
- Sandy Schwendeman
- (815) 455-3700
The 30-second brief
McHenry County College is seeking qualified contractors to provide comprehensive utility locating, identification, marking, surveying, mapping, and GIS services for the College's Main Campus property located at 8900 U.S. Highway 14, Crystal Lake, Illinois, encompassing approximately 4,838,357 square feet. The scope includes locating underground and above-ground utilities (such as electrical distribution, natural gas, domestic water, sanitary sewer, storm sewer, telecommunications, and fiber optics), utility structures, depth/elevation collection, GPS/GIS data collection using survey-grade equipment, CAD drawings in Autodesk Civil 3D DWG format, PDF drawing sets, GIS deliverables (SHP, GeoJSON, KMZ/KML), a fully functional interactive web-based utility map, and site photographs. Bids are due by November 12, 2026, at 10:30 AM CST. Vendor questions are due by October 26, 2026 via email to [email protected]. The project requires prevailing wage compliance under the Illinois Prevailing Wage Law and Davis-Bacon Act, a 30% Business Enterprise Program (BEP) participation goal for minorities, females, and persons with disabilities, performance and payment bonds for projects over $50,000, and commercial general liability and automobile liability insurance of not less than $1,000,000.
Complete field utility markings, Final CAD utility drawings in DWG format, Final PDF utility drawing set, Complete GIS-compatible utility data, Interactive web-based utility map, Utility feature and attribute information, Site photographs, Documentation of locating methods used, Identification of limitations and areas of uncertainty, Final project documentation, Any supporting digital files necessary for MCC to utilize the completed utility information
The quality and range of products and services the firm proposes to provide, The ability to provide products and services in an expedient and efficient manner, The firm's overall experience, reputation, expertise, stability, and financial responsibility, The experience and qualifications of the staff that will be assigned to service MCC's account, The provider's ability to assist MCC in meeting the overall goals of bid, The bidder's past relationship with MCC, Any other relevant factor that a business entity would consider in selecting a vendor
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Summary
McHenry County College is seeking qualified contractors to provide comprehensive utility locating, identification, marking, surveying, mapping, and GIS services for the College's Main Campus property located at 8900 U.S. Highway 14, Crystal Lake, Illinois, encompassing approximately 4,838,357 square feet.
The scope includes locating underground and above-ground utilities (such as electrical distribution, natural gas, domestic water, sanitary sewer, storm sewer, telecommunications, and fiber optics), utility structures, depth/elevation collection, GPS/GIS data collection using survey-grade equipment, CAD drawings in Autodesk Civil 3D DWG format, PDF drawing sets, GIS deliverables (SHP, GeoJSON, KMZ/KML), a fully functional interactive web-based utility map, and site photographs. Bids are due by November 12, 2026, at 10:30 AM CST. Vendor questions are due by October 26, 2026 via email to [email protected]. The project requires prevailing wage compliance under the Illinois Prevailing Wage Law and Davis-Bacon Act, a 30% Business Enterprise Program (BEP) participation goal for minorities, females, and persons with disabilities, performance and payment bonds for projects over $50,000, and commercial general liability and automobile liability insurance of not less than $1,000,000.
EVALUATION CRITERIA
The quality and range of products and services the firm proposes to provide, The ability to provide products and services in an expedient and efficient manner, The firm's overall experience, reputation, expertise, stability, and financial responsibility, The experience and qualifications of the staff that will be assigned to service MCC's account, The provider's ability to assist MCC in meeting the overall goals of bid, The bidder's past relationship with MCC, Any other relevant factor that a business entity would consider in selecting a vendor
REQUIRED DELIVERABLES
Complete field utility markings, Final CAD utility drawings in DWG format, Final PDF utility drawing set, Complete GIS-compatible utility data, Interactive web-based utility map, Utility feature and attribute information, Site photographs, Documentation of locating methods used, Identification of limitations and areas of uncertainty, Final project documentation, Any supporting digital files necessary for MCC to utilize the completed utility information
REQUIRED ATTACHMENTS
9- Cover Letter
- Bid Pricing Sheet
- Bid Submission Form
- Referral/Reference List
- Certificate of Insurance
- Contractor Certification
- Utilization Plan
- Letter of Intent
- Good Faith Efforts Documentation
- Submit to
- McHenry County College, Building A, Room 246, 8900 US Highway 14, Crystal Lake, IL 60012-2738
- Scope location
- Crystal Lake, IL
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this RFP from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: McHenry County College, Building A, Room 246, 8900 US Highway 14, Crystal Lake, IL 60012-2738. For questions, contact Sandy Schwendeman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sandy Schwendeman at (815) 455-3700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete field utility markings, Final CAD utility drawings in DWG format, Final PDF utility drawing set, Complete GIS-compatible utility data, Interactive web-based utility map, Utility feature and attribute information, Site photographs, Documentation of locating methods used, Identification of li. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The quality and range of products and services the firm proposes to provide, The ability to provide products and services in an expedient and efficient manner, The firm's overall experience, reputatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Bid Pricing Sheet, Bid Submission Form, Referral/Reference List, Certificate of Insurance, Contractor Certification, Utilization Plan, Letter of Intent, Good Faith Efforts Documentation. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL. Review the full solicitation for detailed scope requirements.