Madison County School District - Battery Backup Solution - E-Rate RFP #14-2027 (2027)
Madison County School DistrictSchool · Ridgeland, MS- Due
- Nov 10, 2026
- 7 days left
- Posted
- Oct 8, 2026
- Contract term
- 2.25 years
- Primary contact
- Anne Scott Brown
- (601) 499-0728
The 30-second brief
Madison County School District seeks sealed proposals for Schneider Electric APC Smart-UPS model SMTL1500RM3UCNC battery backup solutions, or equivalent, along with configuration and installation services across 24 school locations in Madison, Mississippi. The procurement is conducted under E-Rate Form 470 application number 270001333 for Funding Year 2027, requesting 132 units of internal connections, UPS hardware, lithium-ion batteries, rack-mounting components, network management modules, and associated software and licenses. The scope includes project management, deinstallation of existing legacy battery backups, physical installation of new units, configuration, staff training, and 15-day onsite follow-up. Proposals are due by November 10, 2026, at 2:00 p.m. CST, with written clarification questions due by October 19, 2026. Required submissions include itemized Proposal Form (Attachment A), cover letter, statement of acceptance, sample agreement, signed MCSD Standard Contract Addendum (Attachment B), implementation work plan, corporate credentials, six local references, W-9, certificate of insurance, and MS Secretary of State Certificate of Good Standing. Evaluation criteria consist of implementation plan and qualifications (23%), technical compliance and specifications (25%), references and past performance (12%), cost of E-rate eligible equipment and services (30%), and cost of E-rate ineligible equipment and services (10%).
New APC Smart-UPS Ultra SMTL1500RM3UCNC units or equivalent, Rack-mounting hardware, Power cords, Network management components, Accessories, Delivery, Installation, Configuration, Firmware updates, Testing, Verification, Manufacturer warranty, Technical support
Implementation Plan, Qualifications, Experience, and Staffing (23%), Technical Compliance / Response to RFP Specifications (25%), References and Past Performance (12%), Cost of E-Rate Eligible Equipment and Services (30%), Cost of E-Rate Ineligible Equipment and Services (10%)
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Summary
Madison County School District seeks sealed proposals for Schneider Electric APC Smart-UPS model SMTL1500RM3UCNC battery backup solutions, or equivalent, along with configuration and installation services across 24 school locations in Madison, Mississippi.
The procurement is conducted under E-Rate Form 470 application number 270001333 for Funding Year 2027, requesting 132 units of internal connections, UPS hardware, lithium-ion batteries, rack-mounting components, network management modules, and associated software and licenses. The scope includes project management, deinstallation of existing legacy battery backups, physical installation of new units, configuration, staff training, and 15-day onsite follow-up. Proposals are due by November 10, 2026, at 2:00 p.m. CST, with written clarification questions due by October 19, 2026. Required submissions include itemized Proposal Form (Attachment A), cover letter, statement of acceptance, sample agreement, signed MCSD Standard Contract Addendum (Attachment B), implementation work plan, corporate credentials, six local references, W-9, certificate of insurance, and MS Secretary of State Certificate of Good Standing. Evaluation criteria consist of implementation plan and qualifications (23%), technical compliance and specifications (25%), references and past performance (12%), cost of E-rate eligible equipment and services (30%), and cost of E-rate ineligible equipment and services (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
13- New APC Smart-UPS Ultra SMTL1500RM3UCNC units or equivalent
- Rack-mounting hardware
- Power cords
- Network management components
- Accessories
- Delivery
- Installation
- Configuration
- Firmware updates
- Testing
- Verification
- Manufacturer warranty
- Technical support
REQUIRED ATTACHMENTS
14- Proposal Form (Attachment A)
- Letter of Interest
- Statement of understanding and acceptance
- Sample agreement
- MCSD Standard Contract Addendum (Attachment B)
- Implementation plan
- Corporate structure and credentials
- Six local references
- RFP Signature Form
- Proposal Certification and Assurance Form
- W-9
- Certificate of Insurance
- MS Secretary of State Certificate of Good Standing
- Manufacturer literature and detailed specifications
- Submit to
- www.centralbidding.com or 476 Highland Colony Parkway, Ridgeland, MS 39157
- Scope location
- Madison, MS
Questions about this RFP
How do I respond to this RFP from Madison County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.centralbidding.com or 476 Highland Colony Parkway, Ridgeland, MS 39157. For questions, contact Anne Scott Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Madison County School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anne Scott Brown at (601) 499-0728. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New APC Smart-UPS Ultra SMTL1500RM3UCNC units or equivalent, Rack-mounting hardware, Power cords, Network management components, Accessories, Delivery, Installation, Configuration, Firmware updates, Testing, Verification, Manufacturer warranty, Technical support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Implementation Plan, Qualifications, Experience, and Staffing (23%), Technical Compliance / Response to RFP Specifications (25%), References and Past Performance (12%), Cost of E-Rate Eligible Equipme..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Madison County School District?
All active and historical solicitations from Madison County School District are tracked and searchable. As a school agency, Madison County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2.25 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form (Attachment A), Letter of Interest, statement of understanding and acceptance, sample agreement, MCSD Standard Contract Addendum (Attachment B), implementation plan, corporate structure. Review the full document from Madison County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Madison, MS. Review the full solicitation for detailed scope requirements.