Lincoln County School District Rubber Surface Installation RFP 2026 - S-P21000-00016299
Lincoln County School DistrictSchool · Newport, OR- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 11, 2026
- Primary contact
- Annette Brooks-Flatt
- (541) 265-4443
The 30-second brief
Lincoln County School District is soliciting proposals for the installation of pour-in-place rubber surfacing at seven school locations: Toledo Elementary, Newport Middle, ECC Playground, Yaquina View, Taft Elementary, Crestview Heights Elementary, and SLC Playground. The project involves supplying and installing various rubber surfacing systems (3", 4.75", and 5" thicknesses) to meet Critical Fall Height (CFH) requirements across approximately 50,000 total square feet of playground and swing areas. Surfacing will consist of 50% black and 50% standard color rubber. The project is scheduled to start June 15, 2026, and must be completed by August 15, 2026. Proposals are subject to BOLI Prevailing Wage guidelines and require submission of Form WH-38. Submissions are due by March 31, 2026, at 11:00 AM via email to Annette Brooks-Flatt, fax, or in person at the Facilities & Maintenance office in Toledo, OR.
Proposals, BOLI Form WH-38 Certified Payroll Reports
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Summary
Lincoln County School District is soliciting proposals for the installation of pour-in-place rubber surfacing at seven school locations: Toledo Elementary, Newport Middle, ECC Playground, Yaquina View, Taft Elementary, Crestview Heights Elementary, and SLC Playground.
The project involves supplying and installing various rubber surfacing systems (3", 4.75", and 5" thicknesses) to meet Critical Fall Height (CFH) requirements across approximately 50,000 total square feet of playground and swing areas. Surfacing will consist of 50% black and 50% standard color rubber. The project is scheduled to start June 15, 2026, and must be completed by August 15, 2026. Proposals are subject to BOLI Prevailing Wage guidelines and require submission of Form WH-38. Submissions are due by March 31, 2026, at 11:00 AM via email to Annette Brooks-Flatt, fax, or in person at the Facilities & Maintenance office in Toledo, OR.
REQUIRED DELIVERABLES
Proposals, BOLI Form WH-38 Certified Payroll Reports
- Submit to
- 295 NE Burgess Road, Toledo, OR 97391
- Scope location
- Toledo, OR
- Projected sq ft
- 50,040 sq ft
Questions about this RFP
How do I respond to this RFP from Lincoln County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 295 NE Burgess Road, Toledo, OR 97391. For questions, contact Annette Brooks-Flatt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lincoln County School District in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Annette Brooks-Flatt at (541) 265-4443. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals, BOLI Form WH-38 Certified Payroll Reports. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Lincoln County School District?
All active and historical solicitations from Lincoln County School District are tracked and searchable. As a school agency, Lincoln County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Lincoln County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toledo, OR. The total projected area is 50040 sq ft. Review the full solicitation for detailed scope requirements.