Le Grand Union Elementary School District - E-Rate Year 2025 Data Communications Services RFP - LGELM-ERATE-2025-01
Le Grand Union ElementarySchool · Le Grand, CA- Due
- Jan 14, 2025
- Deadline passed
- Posted
- Nov 4, 2024
- Contract term
- 5 years
- Primary contact
- Dick Chai
- (209) 381-6699
The 30-second brief
Le Grand Union Elementary School District (LGELM) is requesting proposals for E-Rate Year 2025 data communications services, including leased lit fiber point-to-point circuits, ring topology managed lit fiber networks, and leased dark fiber (or IRU) to connect Le Grand Union Elementary School District HUB to Wired Data Center and Merced COE Room D4 in Merced and Le Grand, California. Services include 1 Gbps and 10 Gbps speeds, full-duplex point-to-point connections, single-mode dark fiber, hardware specifications, and SLA guarantees with contract terms up to 5 years (60 months) starting July 1, 2025. Submission deadline is January 14, 2025, at 2:00 PM Pacific. Questions must be received by November 25, 2024, at 4:00 PM. Vendors must possess a Service Provider Identification Number (SPIN) and comply with California prevailing wage, public works requirements, and E-Rate rules. Evaluation is based on price/charges (35%), meets technical specifications and design (20%), prior experience (15%), SPI vendor status (10%), impact on LGELM cash flow (10%), and non-E-Rate eligible charges (10%).
ITEM 470-LF1-25 Le Grand Union Elementary Leased Lit Fiber - Dedicated Point-to-Point Circuit; ITEM 470-LF2-25 Le Grand Union Elementary Leased Lit Fiber - Dedicated Point-to-Point Circuit; ITEM 470-LR1-25 Le Grand Union Elementary Leased Lit Fiber Circuits with Physically Diverse Paths (Ring-Based Topology); ITEM 470-LR2-25 Le Grand Union Elementary Leased Lit Fiber Circuits with Physically Diverse Paths (Ring-Based Topology); ITEM 470-DF1-25 Le Grand Union Elementary Leased Dark Fiber - Dedicated Point-to-Point Circuit; ITEM 470-DF2-25 Le Grand Union Elementary Leased Dark Fiber - Dedicated Point-to-Point Circuit; ITEM 470-DR1-25 Le Grand Union Elementary Leased Dark Fiber Circuits with Physically Diverse Path (Ring Topology)
Price/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI Vendor (Yes=5, No=1) (10%), Impact to LGELM Cash Flow (10%), Non E-Rate eligible charges (10%)
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Summary
Le Grand Union Elementary School District (LGELM) is requesting proposals for E-Rate Year 2025 data communications services, including leased lit fiber point-to-point circuits, ring topology managed lit fiber networks, and leased dark fiber (or IRU) to connect Le Grand Union Elementary School District HUB to Wired Data Center and Merced COE Room D4 in Merced and Le Grand, California.
Services include 1 Gbps and 10 Gbps speeds, full-duplex point-to-point connections, single-mode dark fiber, hardware specifications, and SLA guarantees with contract terms up to 5 years (60 months) starting July 1, 2025. Submission deadline is January 14, 2025, at 2:00 PM Pacific. Questions must be received by November 25, 2024, at 4:00 PM. Vendors must possess a Service Provider Identification Number (SPIN) and comply with California prevailing wage, public works requirements, and E-Rate rules. Evaluation is based on price/charges (35%), meets technical specifications and design (20%), prior experience (15%), SPI vendor status (10%), impact on LGELM cash flow (10%), and non-E-Rate eligible charges (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- ITEM 470-LF1-25 Le Grand Union Elementary Leased Lit Fiber - Dedicated Point-to-Point Circuit
- ITEM 470-LF2-25 Le Grand Union Elementary Leased Lit Fiber - Dedicated Point-to-Point Circuit
- ITEM 470-LR1-25 Le Grand Union Elementary Leased Lit Fiber Circuits with Physically Diverse Paths (Ring-Based Topology)
- ITEM 470-LR2-25 Le Grand Union Elementary Leased Lit Fiber Circuits with Physically Diverse Paths (Ring-Based Topology)
- ITEM 470-DF1-25 Le Grand Union Elementary Leased Dark Fiber - Dedicated Point-to-Point Circuit
- ITEM 470-DF2-25 Le Grand Union Elementary Leased Dark Fiber - Dedicated Point-to-Point Circuit
- ITEM 470-DR1-25 Le Grand Union Elementary Leased Dark Fiber Circuits with Physically Diverse Path (Ring Topology)
REQUIRED ATTACHMENTS
11- Original & complete bid signed in blue ink
- One photocopy of complete bid
- Two copies of product information specifications or submittals
- Service Provider Identification Number (SPIN)
- Certification of non-collusion
- Vendor's certificate regarding workers' compensation
- Contractor's certificate regarding drug-free workplace
- Contractor's certificate regarding alcoholic beverage and tobacco-free campus policy
- Workplace contractor certification regarding background checks
- Contractor's certificate regarding payment of prevailing wage
- Insurance documents & endorsements
- Submit to
- Scott Borba, Superintendent, Le Grand Union Elementary School District, 13071 E. Le Grand Road, Le Grand, CA 95333
- Duration
- 60 months
- Scope location
- Le Grand, CA
- Reported agency
- Le Grand Union Elementary School District
Questions about this RFP
How do I respond to this RFP from Le Grand Union Elementary?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Scott Borba, Superintendent, Le Grand Union Elementary School District, 13071 E. Le Grand Road, Le Grand, CA 95333. For questions, contact Dick Chai.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Le Grand Union Elementary in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dick Chai at (209) 381-6699. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ITEM 470-LF1-25 Le Grand Union Elementary Leased Lit Fiber - Dedicated Point-to-Point Circuit; ITEM 470-LF2-25 Le Grand Union Elementary Leased Lit Fiber - Dedicated Point-to-Point Circuit; ITEM 470-LR1-25 Le Grand Union Elementary Leased Lit Fiber Circuits with Physically Diverse Paths (Ring-Based. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price/Charges (35%), Meets technical specifications and design (20%), Prior experience (15%), SPI Vendor (Yes=5, No=1) (10%), Impact to LGELM Cash Flow (10%), Non E-Rate eligible charges (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Le Grand Union Elementary?
All active and historical solicitations from Le Grand Union Elementary are tracked and searchable. As a school agency, Le Grand Union Elementary regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Original & complete bid signed in blue ink, one photocopy of complete bid, two copies of product information specifications or submittals, Service Provider Identification Number (SPIN), certification. Review the full document from Le Grand Union Elementary for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Le Grand, CA. Review the full solicitation for detailed scope requirements.