Laketran Fleet Management Software Solution - RFP #2607-01, 2026
Lake Regional Transit Authority (Laketran)Public Authority · Painesville, OH- Due
- Nov 11, 2026
- 14 days left
- Posted
- Oct 16, 2026
- Primary contact
- Renée Ramsey
- (440) 350-1010
The 30-second brief
Laketran is seeking proposals from qualified vendors for a comprehensive Fleet Maintenance/Management Software solution to replace its existing fleet tracking infrastructure. The procurement covers approximately 225 active revenue and non-revenue assets, including transit buses, paratransit vehicles, and service vehicles with mixed fuel systems (Diesel, Gasoline, Propane, and Battery Electric). Key requirements include COTS/SaaS deployment, real-time shop floor work order tracking, preventive maintenance scheduling, parts inventory management, regulatory compliance reporting (FTA and NTD), legacy data migration, and open API integrations with FLEETWATCH, Veeder-Root ATG, and ABB E-mobility platforms. This is a two-step competitive bidding process; technical proposals are due by November 11, 2026, at 12:00 PM EST, with a pre-proposal conference scheduled for October 28, 2026. Insurance coverage, W-9, and multiple compliance attachments are required upon submission.
Proposed Software Solution, References and Past Performance, Implementation and Management, Experience and Qualifications of the firm, Quality of Proposal Content, Optional or value-added content
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Summary
Laketran is seeking proposals from qualified vendors for a comprehensive Fleet Maintenance/Management Software solution to replace its existing fleet tracking infrastructure.
The procurement covers approximately 225 active revenue and non-revenue assets, including transit buses, paratransit vehicles, and service vehicles with mixed fuel systems (Diesel, Gasoline, Propane, and Battery Electric). Key requirements include COTS/SaaS deployment, real-time shop floor work order tracking, preventive maintenance scheduling, parts inventory management, regulatory compliance reporting (FTA and NTD), legacy data migration, and open API integrations with FLEETWATCH, Veeder-Root ATG, and ABB E-mobility platforms. This is a two-step competitive bidding process; technical proposals are due by November 11, 2026, at 12:00 PM EST, with a pre-proposal conference scheduled for October 28, 2026. Insurance coverage, W-9, and multiple compliance attachments are required upon submission.
EVALUATION CRITERIA
6- Proposed Software Solution
- References and Past Performance
- Implementation and Management
- Experience and Qualifications of the firm
- Quality of Proposal Content
- Optional or value-added content
REQUIRED ATTACHMENTS
12- Acknowledgement of Addenda
- Attachment B - Contact Information and References
- Attachment C - Lobbying Form
- Attachment D - Debarment Form
- Attachment E - Standard Project Assurances
- Attachment F - Non-Collusion Form
- Attachment G - Delinquent Personal Property Form
- Attachment I - Bidder Registration Form
- Attachment N – Fair Labor Standards Act
- Executive Summary/Cover Letter
- W-9
- Certificate of Insurance
- Submit to
- [email protected]
- Scope location
- Painesville, OH
- Reported agency
- Laketran
Questions about this RFP
How do I respond to this RFP from Lake Regional Transit Authority (Laketran)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Renée Ramsey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lake Regional Transit Authority (Laketran) in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renée Ramsey at (440) 350-1010. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Software Solution, References and Past Performance, Implementation and Management, Experience and Qualifications of the firm, Quality of Proposal Content, Optional or value-added content" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake Regional Transit Authority (Laketran)?
All active and historical solicitations from Lake Regional Transit Authority (Laketran) are tracked and searchable. As a public authority agency, Lake Regional Transit Authority (Laketran) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Attachment B - Contact Information and References, Attachment C - Lobbying Form, Attachment D - Debarment Form, Attachment E - Standard Project Assurances, Attachment F - N. Review the full document from Lake Regional Transit Authority (Laketran) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Painesville, OH. Review the full solicitation for detailed scope requirements.