Lafayette Housing Authority Fee Accounting Services RFP 26-119 (2026)
Housing Authority of the city of LafayetteLocal Housing Authority · Lafayette, LA- Due
- Nov 25, 2026
- 22 days left
- Contract term
- 1 year
- Primary contact
- Andre J. LaMothe
- (337) 233-1327 ext 141
The 30-second brief
The Lafayette Housing Authority is seeking proposals from qualified, licensed, and insured entities to provide remote fee accounting services, monthly financial reviews, and support services under RFP No. 26-119. The scope encompasses budget and operating subsidy preparation, general ledgers and subsidiary ledgers maintenance, bank statement reconciliations, journal vouchers, accounts payable and receivable coding, financial statements, HUD form and REAC FDS submissions, PHAS and VMS reporting, and year-end W-2 and 1099 filings for public housing programs and Section 8 housing choice vouchers in Lafayette, Louisiana. The contract term is 1 year with up to 4 additional one-year option periods. Proposals are due by November 25, 2026, at 3:00 PM PT. Questions are due by November 13, 2025. Evaluation is based on proposed costs, demonstrated understanding, technical approach, management plan, experience, and proposal quality.
Proposed Costs (30 points), Demonstrated Understanding of Requirements (10 points), Technical Approach and Services Proposed (10 points), Technical Capabilities and Management Plan (10 points), Demonstrated Relevant Experience and Past Performance (30 points), Overall Quality, Organization, and Professional Appearance (10 points), Section 3 Business Preference Participation (15 preference points)
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Summary
The Lafayette Housing Authority is seeking proposals from qualified, licensed, and insured entities to provide remote fee accounting services, monthly financial reviews, and support services under RFP No. 26-119.
The scope encompasses budget and operating subsidy preparation, general ledgers and subsidiary ledgers maintenance, bank statement reconciliations, journal vouchers, accounts payable and receivable coding, financial statements, HUD form and REAC FDS submissions, PHAS and VMS reporting, and year-end W-2 and 1099 filings for public housing programs and Section 8 housing choice vouchers in Lafayette, Louisiana. The contract term is 1 year with up to 4 additional one-year option periods. Proposals are due by November 25, 2026, at 3:00 PM PT. Questions are due by November 13, 2025. Evaluation is based on proposed costs, demonstrated understanding, technical approach, management plan, experience, and proposal quality.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Form of Proposal (Attachment A)
- Form HUD-5369-C
- Profile of Firm Form (Attachment C)
- Proposed Engagement Letter
- Client Information
- Equal Employment Opportunity Policy
- Subcontractor/Joint Venture Information
- Section 3 Business Preference Certification Form (Attachment D)
- Submit to
- 115 Kattie Drive, Lafayette, LA 70501; www.centralbidding.com
- Duration
- 60 months
- Scope location
- Lafayette, LA
- Reported agency
- Lafayette Housing Authority
Questions about this RFP
How do I respond to this RFP from Housing Authority of the city of Lafayette?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 115 Kattie Drive, Lafayette, LA 70501; www.centralbidding.com. For questions, contact Andre J. LaMothe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of the city of Lafayette in LA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andre J. LaMothe at (337) 233-1327 ext 141. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Costs (30 points), Demonstrated Understanding of Requirements (10 points), Technical Approach and Services Proposed (10 points), Technical Capabilities and Management Plan (10 points), Demons..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of the city of Lafayette?
All active and historical solicitations from Housing Authority of the city of Lafayette are tracked and searchable. As a local housing authority agency, Housing Authority of the city of Lafayette regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal (Attachment A), form HUD-5369-C, Profile of Firm Form (Attachment C), Proposed Engagement Letter, Client Information, Equal Employment Opportunity Policy, Subcontractor/Joint Venture. Review the full document from Housing Authority of the city of Lafayette for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lafayette, LA. Review the full solicitation for detailed scope requirements.