Kentucky Community & Technical College System - Online Proctoring Solution - RFP-0342 (2026)
Bluegrass Community And Technical CollegeHigher Ed · Lexington, KY- Due
- Nov 23, 2026
- 20 days left
- Posted
- Oct 26, 2026
- Contract term
- 2 years
- Primary contact
- Bekka Korosec
The 30-second brief
The Kentucky Community and Technical College System (KCTCS) is seeking proposals from qualified firms to provide an online proctoring solution to support its 16 comprehensive two-year colleges and approximately 100,000 students. The scope requires student identity verification, exam access security, prevention of external resource usage, 24/7 technical support, ADA compliance, and seamless integration with the Blackboard learning management system using LTI 1.3. The initial contract term is two (2) years with potential renewals. Proposals are due by November 23, 2026, at 4:00 PM ET, and must be submitted electronically via the Bid Locker platform. Written questions are due by November 2, 2026, at 4:00 PM ET. Vendors must provide errors and omissions insurance of at least $1 million and comply with KCTCS data security, privacy, and accessibility requirements.
Overview and Experience (100 points), Proposed Solution and Services (100 points), Implementation Plan (100 points), Staffing (75 points), Additional Information (25 points), Cost Evaluation (100 points), Oral Presentations (100 points)
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Summary
The Kentucky Community and Technical College System (KCTCS) is seeking proposals from qualified firms to provide an online proctoring solution to support its 16 comprehensive two-year colleges and approximately 100,000 students.
The scope requires student identity verification, exam access security, prevention of external resource usage, 24/7 technical support, ADA compliance, and seamless integration with the Blackboard learning management system using LTI 1.3. The initial contract term is two (2) years with potential renewals. Proposals are due by November 23, 2026, at 4:00 PM ET, and must be submitted electronically via the Bid Locker platform. Written questions are due by November 2, 2026, at 4:00 PM ET. Vendors must provide errors and omissions insurance of at least $1 million and comply with KCTCS data security, privacy, and accessibility requirements.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Signature Page (Page 1)
- Financial Cost Worksheet
- Sample Data Sharing Agreement
- References
- Errors and Omissions insurance of at least $1 million
- Submit to
- https://bidlocker.us/a/kctcs/BidLocker
- Scope location
- Versailles, KY
- Reported agency
- Kentucky Community & Technical College System
Questions about this RFP
How do I respond to this RFP from Bluegrass Community And Technical College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/kctcs/BidLocker. For questions, contact Bekka Korosec.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Bluegrass Community And Technical College in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bekka Korosec. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overview and Experience (100 points), Proposed Solution and Services (100 points), Implementation Plan (100 points), Staffing (75 points), Additional Information (25 points), Cost Evaluation (100 poin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Bluegrass Community And Technical College?
All active and historical solicitations from Bluegrass Community And Technical College are tracked and searchable. As a higher ed agency, Bluegrass Community And Technical College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page (Page 1), Financial Cost Worksheet, Sample Data Sharing Agreement, References, Errors and Omissions insurance of at least $1 million. Review the full document from Bluegrass Community And Technical College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Versailles, KY. Review the full solicitation for detailed scope requirements.