Kent County Document Scanning Services Bid 6629 - 2026
Kent CountyCounty · Grand Rapids, MI- Due
- Aug 12, 2026
- Deadline passed
- Posted
- Jul 29, 2026
- Contract term
- 1 year
- Primary contact
- Pitchellis
- (616) 632-7720
The 30-second brief
Kent County is soliciting bids for prepping, scanning, indexing, and OCR of approximately 10,000 files (950,000 pages) to be completed by 12/31/26. An optional scope includes scanning over 15 million microfilm images.
TIFF images on portable hard drive, Indexing data, Retrieval services
Total all-inclusive project cost, individual line item pricing, most advantageous proposal
Hear what Kent County plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Kent County is soliciting bids for prepping, scanning, indexing, and OCR of approximately 10,000 files (950,000 pages) to be completed by 12/31/26. An optional scope includes scanning over 15 million microfilm images.
EVALUATION CRITERIA
3- Total all-inclusive project cost
- Individual line item pricing
- Most advantageous proposal
REQUIRED DELIVERABLES
3- TIFF images on portable hard drive
- Indexing data
- Retrieval services
REQUIRED ATTACHMENTS
3- Submission Form
- Bid Bond
- 3 References
- Submit to
- Kent County Purchasing Division website portal
- Duration
- 12 months
- Scope location
- Grand Rapids, MI
Questions about this BID
How do I respond to this Bid from Kent County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Kent County Purchasing Division website portal. For questions, contact Pitchellis.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Kent County in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pitchellis at (616) 632-7720. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: TIFF images on portable hard drive, Indexing data, Retrieval services. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total all-inclusive project cost, individual line item pricing, most advantageous proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kent County?
All active and historical solicitations from Kent County are tracked and searchable. As a county agency, Kent County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Form, Bid Bond, 3 References. Review the full document from Kent County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grand Rapids, MI. Review the full solicitation for detailed scope requirements.