Irvine Unified School District Student Health Records and Services Platform - RFP No. 25/26-01 IT (2025)
Irvine UnifiedSchool · Irvine, CA- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 3 years
- Primary contact
- Michelle Bennett
- (949) 936-5022
The 30-second brief
Irvine Unified School District is seeking proposals for a student health records and services platform to support behavioral health services, streamline service tracking, facilitate claims submission for reimbursement under the Children and Youth Behavioral Health Initiative Fee Schedule Program (CYBHI), and meet state reporting requirements. The solution should encompass software, licensing, implementation, training, ongoing support, and maintenance, with integration capabilities for existing student information systems and identity providers. Proposals must include pricing structures such as per-license, per-transaction, or subscription fees, along with required compliance forms and qualifications. The submission deadline is December 15, 2025, with an anticipated contract start date of July 2026 for an initial three-year term and potential extensions up to five years.
Price: 30%, Vendor Support and Ability to Perform: 25%, Technology Requirements: 20%, Functionality and Usability: 25%
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Summary
Irvine Unified School District is seeking proposals for a student health records and services platform to support behavioral health services, streamline service tracking, facilitate claims submission for reimbursement under the Children and Youth Behavioral Health Initiative Fee Schedule Program (CYBHI), and meet state reporting requirements.
The solution should encompass software, licensing, implementation, training, ongoing support, and maintenance, with integration capabilities for existing student information systems and identity providers. Proposals must include pricing structures such as per-license, per-transaction, or subscription fees, along with required compliance forms and qualifications. The submission deadline is December 15, 2025, with an anticipated contract start date of July 2026 for an initial three-year term and potential extensions up to five years.
EVALUATION CRITERIA
4- Price: 30%
- Vendor Support and Ability to Perform: 25%
- Technology Requirements: 20%
- Functionality and Usability: 25%
REQUIRED ATTACHMENTS
23- Purchase Agreement
- Acknowledgement of Amendments to RFP
- Vendor Representation and Certification
- Non Collusion Declaration
- Certificate of Primary Participation regarding Debarment
- Suspension
- Other Responsibility Matters
- Certificate of Restriction of Lobbying
- Piggyback Clause
- Worker's Compensation Certificate
- Drug Free Workplace Certificate
- Tobacco Use Policy
- Contact with Students
- Notice to Contractors Regarding Valid Criminal Records Summary
- W-9
- Insurance Requirements
- Rules Acknowledgment
- Draft Project Plan
- Sample Vendor Contract
- Service Level Agreement
- Maintenance Agreement
- Sample Reports and Training Materials
- Additional Resources that Support the Proposal
- Submit to
- https://iusd.org/about/departments/business-services/purchasing/current-bids-rfps
- Duration
- 60 months
- Scope location
- Irvine, CA
- Reported agency
- Irvine Unified School District
Questions about this RFP
How do I respond to this RFP from Irvine Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://iusd.org/about/departments/business-services/purchasing/current-bids-rfps. For questions, contact Michelle Bennett.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Irvine Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Bennett at (949) 936-5022. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price: 30%, Vendor Support and Ability to Perform: 25%, Technology Requirements: 20%, Functionality and Usability: 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Irvine Unified?
All active and historical solicitations from Irvine Unified are tracked and searchable. As a school agency, Irvine Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Purchase Agreement, Acknowledgement of Amendments to RFP, Vendor Representation and Certification, Non Collusion Declaration, Certificate of Primary Participation regarding Debarment, Suspension, and. Review the full document from Irvine Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Irvine, CA. Review the full solicitation for detailed scope requirements.