Iowa State University Police Camera System - Body, Vehicle, Fixed, and Portable - RFP-1001513 (2026)
Iowa State UniversityHigher Ed · Ames, IA- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 3 years
- Primary contact
- Jake Miller
- (515) 294-4701
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THE 30-SECOND BRIEF
Iowa State University Department of Public Safety is requesting proposals from qualified contractors for a new police camera system, including 46 body cameras, 14 vehicle camera systems, 2 fixed booking/interview room camera systems, 1 portable booking/interview room camera system, and a unified cloud-based digital evidence storage and management system. The system must support CJIS compliance, SOC 2 certification, multi-factor authentication, and direct integration with the Story County Attorney's Office and iCrimeFighter. Bidders must submit pricing for a 3-year term and a 5-year term with option years. Proposals are due by October 15, 2026, with questions due by October 2, 2026. All responses must be submitted online via ISUBid.
46 Body Cameras; 14 Vehicle Camera Systems; 2 Fixed Booking/Interview Room Camera Systems; 1 Portable Booking/Interview Room Camera System; Cloud-based digital evidence storage and management system
Ability to meet required specifications, Total cost for Iowa State University, Ability to meet preferred specifications, Quality and ease of use of equipment, Quality and ease of use of software and cloud environment, Availability of support and equipment replacement, Quality of references and/or past experience, Exceptions taken to RFP Terms and conditions
SUMMARY
Iowa State University Department of Public Safety is requesting proposals from qualified contractors for a new police camera system, including 46 body cameras, 14 vehicle camera systems, 2 fixed booking/interview room camera systems, 1 portable booking/interview room camera system, and a unified cloud-based digital evidence storage and management system.
The system must support CJIS compliance, SOC 2 certification, multi-factor authentication, and direct integration with the Story County Attorney's Office and iCrimeFighter. Bidders must submit pricing for a 3-year term and a 5-year term with option years. Proposals are due by October 15, 2026, with questions due by October 2, 2026. All responses must be submitted online via ISUBid.
EVALUATION CRITERIA
8- Ability to meet required specifications
- Total cost for Iowa State University
- Ability to meet preferred specifications
- Quality and ease of use of equipment
- Quality and ease of use of software and cloud environment
- Availability of support and equipment replacement
- Quality of references and/or past experience
- Exceptions taken to RFP Terms and conditions
REQUIRED DELIVERABLES
5- 46 Body Cameras
- 14 Vehicle Camera Systems
- 2 Fixed Booking/Interview Room Camera Systems
- 1 Portable Booking/Interview Room Camera System
- Cloud-based digital evidence storage and management system
REQUIRED ATTACHMENTS
3- Detailed Quote
- Higher Education Cloud Assessment Tool (HECVAT)
- Digital Accessibility (VPAT)
- Submit to
- https://iastate.ionwave.net/PublicDetail.aspx?bidID=2824&SourceType=1
- Duration
- 60 months
- Scope location
- Ames, IA
Questions about this RFP
How do I respond to this RFP from Iowa State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://iastate.ionwave.net/PublicDetail.aspx?bidID=2824&SourceType=1. For questions, contact Jake Miller.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Iowa State University in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jake Miller at (515) 294-4701. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 46 Body Cameras; 14 Vehicle Camera Systems; 2 Fixed Booking/Interview Room Camera Systems; 1 Portable Booking/Interview Room Camera System; Cloud-based digital evidence storage and management system. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet required specifications, Total cost for Iowa State University, Ability to meet preferred specifications, Quality and ease of use of equipment, Quality and ease of use of software and c..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Iowa State University?
All active and historical solicitations from Iowa State University are tracked and searchable. As a higher ed agency, Iowa State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detailed Quote; Higher Education Cloud Assessment Tool (HECVAT); Digital Accessibility (VPAT). Review the full document from Iowa State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ames, IA. Review the full solicitation for detailed scope requirements.