Indianapolis Housing Agency - Vacant Unit Preparation and Renovation Landscaping Services RFP No. 2026-04
Indianapolis Housing AgencyLocal Housing Authority · Indianapolis, IN- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Jacquelyne Brown
- (317) 261-7185
The 30-second brief
Indianapolis Housing Agency is soliciting proposals for vacant unit preparation and renovation landscaping services across approximately 300 vacant dwelling units on an agency-wide basis. The scope of work includes general grounds maintenance, lawn mowing, edging, weed and grass removal, shrub and hedge trimming, landscape bed cleanup, leaf and organic debris removal, tree and branch cleanup, mulch and soil installation, and final grounds cleanup for vacant unit turnover. The initial contract term is one year, with options to renew for up to four additional one-year terms. Proposals are due by October 19, 2026, at 2:00 p.m. EDT, with questions due by October 6, 2026. Evaluation criteria include firm experience and qualifications (30 pts), staffing and project management plan (20 pts), resources, materials and logistics (10 pts), past performance and references (10 pts), price, fees and labor markup (20 pts), and Section 3 and participation (10 pts).
Lawn mowing / trimming / edging, Grass and weed removal, Shrub / hedge trimming, Landscape bed cleanup, Leaf and organic debris removal, Weeding and vegetation control, Tree / branch cleanup within authorized limits, Hauling and disposal of landscape debris, Final grounds cleanup for vacant unit turnover
Firm Experience & Qualifications (30), Staffing & Project Management Plan (20), Resources, Materials & Logistics (10), Past Performance & References (10), Price / Fees - Labor markup (20), Section 3 & Participation (10)
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Summary
Indianapolis Housing Agency is soliciting proposals for vacant unit preparation and renovation landscaping services across approximately 300 vacant dwelling units on an agency-wide basis.
The scope of work includes general grounds maintenance, lawn mowing, edging, weed and grass removal, shrub and hedge trimming, landscape bed cleanup, leaf and organic debris removal, tree and branch cleanup, mulch and soil installation, and final grounds cleanup for vacant unit turnover. The initial contract term is one year, with options to renew for up to four additional one-year terms. Proposals are due by October 19, 2026, at 2:00 p.m. EDT, with questions due by October 6, 2026. Evaluation criteria include firm experience and qualifications (30 pts), staffing and project management plan (20 pts), resources, materials and logistics (10 pts), past performance and references (10 pts), price, fees and labor markup (20 pts), and Section 3 and participation (10 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Lawn mowing / trimming / edging
- Grass and weed removal
- Shrub / hedge trimming
- Landscape bed cleanup
- Leaf and organic debris removal
- Weeding and vegetation control
- Tree / branch cleanup within authorized limits
- Hauling and disposal of landscape debris
- Final grounds cleanup for vacant unit turnover
REQUIRED ATTACHMENTS
HUD-5369 Instructions to Bidders for Contracts Public and Indian Housing Programs, HUD-5369-A Representations, Certifications, and Other Statements of Bidders, HUD-5369-B Instructions to Offerors, Non-Construction, HUD-5369-C Certification of Offerors, Non-Construction Contract, HUD-5370-C General Conditions for Non-Construction Contracts Section I, Certificate of Non-Organizational Conflict of Interest, Certificate of Non-Segregated Facilities, Non-Collusive | Non-Identity of Interest Affidavit, Conflict of Interest Disclosure Certification - Indianapolis Housing Agency, Section 3 Contractor Initial Response Form, E-Verify Compliance Affidavit, Certificate of Insurance, Three References
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Indianapolis, IN
Questions about this RFP
How do I respond to this RFP from Indianapolis Housing Agency?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jacquelyne Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indianapolis Housing Agency in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jacquelyne Brown at (317) 261-7185. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lawn mowing / trimming / edging, Grass and weed removal, Shrub / hedge trimming, Landscape bed cleanup, Leaf and organic debris removal, Weeding and vegetation control, Tree / branch cleanup within authorized limits, Hauling and disposal of landscape debris, Final grounds cleanup for vacant unit tur. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience & Qualifications (30), Staffing & Project Management Plan (20), Resources, Materials & Logistics (10), Past Performance & References (10), Price / Fees - Labor markup (20), Section 3 &..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Indianapolis Housing Agency?
All active and historical solicitations from Indianapolis Housing Agency are tracked and searchable. As a local housing authority agency, Indianapolis Housing Agency regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: HUD-5369 Instructions to Bidders for Contracts Public and Indian Housing Programs, HUD-5369-A Representations, Certifications, and Other Statements of Bidders, HUD-5369-B Instructions to Offerors, Non. Review the full document from Indianapolis Housing Agency for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Indianapolis, IN. Review the full solicitation for detailed scope requirements.