Indiana Dept. of Administration Child Mental Health Wraparound RFP 2026 - Tobi Case Management System
- Due
- Sep 16, 2026
- Deadline passed
The 30-second brief
The Indiana Department of Administration, Procurement Division is requesting proposals from vendors to manage, triage, enhance, and provide training for the 'Tobi' case management system used by the Child Mental Health Wraparound program. Tobi serves as the foundational communication tool between the Division of Mental Health and Addiction (DMHA) and Wraparound Provider Organizations (WPOs) statewide. The system manages critical documentation including Plans of Care (POCs), Plan Service Authorizations, and Cost Comparison Budgets (CCBs) / Intervention Plans (IPs) required for Medicaid billing through Gainwell. Proposals are due by September 16, 2026, at 3:00 PM at the specified Indianapolis submission location. This project involves state funding and supports data gathering for DMHA reporting.
System management, Triage, Enhancement, Training, Plan of Care (POC) management, Plan Service Authorizations, Cost Comparison Budgets (CCBs), Data gathering reports
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Summary
The Indiana Department of Administration, Procurement Division is requesting proposals from vendors to manage, triage, enhance, and provide training for the 'Tobi' case management system used by the Child Mental Health Wraparound program.
Tobi serves as the foundational communication tool between the Division of Mental Health and Addiction (DMHA) and Wraparound Provider Organizations (WPOs) statewide. The system manages critical documentation including Plans of Care (POCs), Plan Service Authorizations, and Cost Comparison Budgets (CCBs) / Intervention Plans (IPs) required for Medicaid billing through Gainwell. Proposals are due by September 16, 2026, at 3:00 PM at the specified Indianapolis submission location. This project involves state funding and supports data gathering for DMHA reporting.
REQUIRED DELIVERABLES
8- System management
- Triage
- Enhancement
- Training
- Plan of Care (POC) management
- Plan Service Authorizations
- Cost Comparison Budgets (CCBs)
- Data gathering reports
- Submit to
- 402 W Washington St, Rm W468, Indianapolis, IN, 46204
- Scope location
- Marion, IN
Questions about this RFP
How do I respond to this RFP from Indiana Dept. of Administration, Procurement Division?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 402 W Washington St, Rm W468, Indianapolis, IN, 46204.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Indiana Dept. of Administration, Procurement Division in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: System management, Triage, Enhancement, Training, Plan of Care (POC) management, Plan Service Authorizations, Cost Comparison Budgets (CCBs), Data gathering reports. Proposals should clearly address how each deliverable will be met.
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What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Indiana Dept. of Administration, Procurement Division for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Marion, IN. Review the full solicitation for detailed scope requirements.