Henderson County Government RFP Department of Social Services Scanning and Digitalization Services Project 2026
Henderson CountyCounty · Hendersonville, NC- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 23, 2026
- Primary contact
- Doug Guffey
- (828) 694-5023
The 30-second brief
Henderson County Government is seeking proposals for scanning and digitalization services for its Department of Social Services. The project involves scanning approximately 540 boxes of documents, preparing them for scanning, ensuring proper file formats and resolution, and indexing the digitized documents. The RFP outlines requirements for vendor experience, references, pricing, and project schedule.
Scanned and digitized documents, Certificate of destruction
Cost, Vendor Experience & Capability, References, Proposed schedule for completing tasks identified
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Summary
Henderson County Government is seeking proposals for scanning and digitalization services for its Department of Social Services.
The project involves scanning approximately 540 boxes of documents, preparing them for scanning, ensuring proper file formats and resolution, and indexing the digitized documents. The RFP outlines requirements for vendor experience, references, pricing, and project schedule.
EVALUATION CRITERIA
4- Cost
- Vendor Experience & Capability
- References
- Proposed schedule for completing tasks identified
REQUIRED DELIVERABLES
Scanned and digitized documents, Certificate of destruction
REQUIRED ATTACHMENTS
4- W9
- Insurance Certificate
- Funding Procedural Addendum
- Vendor Information Form
- Scope location
- Hendersonville, NC
- Reported agency
- Henderson County Government
Questions about this RFP
How do I respond to this RFP from Henderson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Doug Guffey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Henderson County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doug Guffey at (828) 694-5023. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Scanned and digitized documents, Certificate of destruction. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Vendor Experience & Capability, References, Proposed schedule for completing tasks identified" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Henderson County?
All active and historical solicitations from Henderson County are tracked and searchable. As a county agency, Henderson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9, Insurance Certificate, Funding Procedural Addendum, Vendor Information Form. Review the full document from Henderson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hendersonville, NC. Review the full solicitation for detailed scope requirements.