Civic IQ
RFPCLOSED

Department Of Social Services Scanning And Digitalization Services Project

Henderson County, Henderson County, NC·County
Apr 23, 2026
Posted Date
May 06, 2026
Submission Deadline
Reported Agency
Henderson County Government
Primary Contact
Doug Guffey · (828) 694-5023
Scope Location
Hendersonville, NC

Summary

Henderson County Government is seeking proposals for scanning and digitalization services for its Department of Social Services. The project involves scanning approximately 540 boxes of documents, preparing them for scanning, ensuring proper file formats and resolution, and indexing the digitized documents. The RFP outlines requirements for vendor experience, references, pricing, and project schedule.

Evaluation Criteria

Cost, Vendor Experience & Capability, References, Proposed schedule for completing tasks identified

Required Deliverables

Scanned and digitized documents, Certificate of destruction

Required Attachments

W9, Insurance Certificate, Funding Procedural Addendum, Vendor Information Form
3
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFP from Henderson County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. For questions, contact Doug Guffey at (828) 694-5023.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Henderson County?

Civic IQ tracks all active and historical solicitations from Henderson County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Henderson County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Henderson County in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Doug Guffey at (828) 694-5023. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in NC →

Stop chasing RFPs.
Start shaping them.

Right now, in a conference room somewhere, an agency is naming the vendor for your next contract. Be the one they name.