Harnett County Schools 5-Year Copier Service Lease RFP
Harnett County SchoolsSchool · Lillington, NC- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Dec 5, 2025
- Contract term
- 5 years
- Primary contact
- Jennifer Byrd
The 30-second brief
Harnett County Schools is seeking proposals for a 5-year lease of cost-effective multi-function copiers, services, supplies, accountability, and low-cost prints per page. Key requirements include secure badge release, copier management software, large-format printing, OCR scanning, and consolidated electronic reporting and billing.
Best value based on ability and capacity to carry on the work, equipment and facilities, honesty, integrity, skills, business judgment, experience, financial stability, past performance, hardware specifications, and copy speed.
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Summary
Harnett County Schools is seeking proposals for a 5-year lease of cost-effective multi-function copiers, services, supplies, accountability, and low-cost prints per page.
Key requirements include secure badge release, copier management software, large-format printing, OCR scanning, and consolidated electronic reporting and billing.
EVALUATION CRITERIA
Best value based on ability and capacity to carry on the work, equipment and facilities, honesty, integrity, skills, business judgment, experience, financial stability, past performance, hardware specifications, and copy speed.
REQUIRED ATTACHMENTS
9- Vendor qualifications
- Project experience list
- Personnel qualifications
- References
- Financial reference
- Exceptions
- Fee schedule
- Signature
- Proof of bond and insurance
- Submit to
- Harnett County Schools, 114 Porter Driver, Erwin, NC 28339
- Scope location
- District-wide across Harnett County Schools locations
Questions about this RFP
How do I respond to this RFP from Harnett County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Harnett County Schools, 114 Porter Driver, Erwin, NC 28339. For questions, contact Jennifer Byrd.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harnett County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Byrd. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value based on ability and capacity to carry on the work, equipment and facilities, honesty, integrity, skills, business judgment, experience, financial stability, past performance, hardware spec..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harnett County Schools?
All active and historical solicitations from Harnett County Schools are tracked and searchable. As a school agency, Harnett County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor qualifications, project experience list, personnel qualifications, references, financial reference, exceptions, fee schedule, signature, proof of bond and insurance.. Review the full document from Harnett County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: District-wide across Harnett County Schools locations. Review the full solicitation for detailed scope requirements.