Gulfport School District - IT Hardware EPO 4671 Lowest and Best Solicitation for Chromebooks - 2026
Gulfport School DistrictSchool · Gulfport, MS- Due
- Jul 24, 2026
- Deadline passed
- Posted
- Jul 10, 2026
- Duration
- 6 months
- Primary contact
- Jane Thompson
- (228) 865-4671
The 30-second brief
The Gulfport School District seeks proposals for the acquisition of Acer Chromebooks, Google Chrome Education Licenses, 3-Year Factory Extended Warranties, Accidental Damage Protection, and White Glove Services under IT Hardware EPO 4671. The project has a fixed budget of $300,000 to maximize the number of devices purchased with an 11.6-inch display, 8GB RAM, 64GB storage, and USB-C charging. Funds must be obligated by September 30, 2026, and fully liquidated by December 1, 2026, with hardware delivered to Gulfport, MS on or before November 1, 2026. Proposals are due by July 24, 2026, at 3:00 PM Central Time, with written questions due July 15, 2026. Evaluation criteria include Technical Merit (40 points), Lifecycle Cost (30 points), Project Plan (20 points), and Experience with Vendor (10 points).
Acer Chromebook (11.6", 8GB RAM, 64GB Storage, USB-C); Google Chrome Education License; 3-Year Factory Extended Warranty & Accidental Damage Protection; White Glove Services (Setup, Enrollment, Tagging, Gaylord Box Packing, And Delivery)
Technical Merit 40, Lifecycle Cost 30, Project Plan 20, Experience with Vendor 10
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Summary
The Gulfport School District seeks proposals for the acquisition of Acer Chromebooks, Google Chrome Education Licenses, 3-Year Factory Extended Warranties, Accidental Damage Protection, and White Glove Services under IT Hardware EPO 4671.
The project has a fixed budget of $300,000 to maximize the number of devices purchased with an 11.6-inch display, 8GB RAM, 64GB storage, and USB-C charging. Funds must be obligated by September 30, 2026, and fully liquidated by December 1, 2026, with hardware delivered to Gulfport, MS on or before November 1, 2026. Proposals are due by July 24, 2026, at 3:00 PM Central Time, with written questions due July 15, 2026. Evaluation criteria include Technical Merit (40 points), Lifecycle Cost (30 points), Project Plan (20 points), and Experience with Vendor (10 points).
EVALUATION CRITERIA
4- Technical Merit 40
- Lifecycle Cost 30
- Project Plan 20
- Experience with Vendor 10
REQUIRED DELIVERABLES
4- Acer Chromebook (11.6", 8GB RAM, 64GB Storage, USB-C)
- Google Chrome Education License
- 3-Year Factory Extended Warranty & Accidental Damage Protection
- White Glove Services (Setup, Enrollment, Tagging, Gaylord Box Packing, And Delivery)
REQUIRED ATTACHMENTS
Brand Specification Form Attached, Cost Information Form (Attachment A)
- Submit to
- [email protected]
- Scope location
- Gulfport, MS
Questions about this BID
How do I respond to this Bid from Gulfport School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jane Thompson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Gulfport School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jane Thompson at (228) 865-4671. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Acer Chromebook (11.6", 8GB RAM, 64GB Storage, USB-C); Google Chrome Education License; 3-Year Factory Extended Warranty & Accidental Damage Protection; White Glove Services (Setup, Enrollment, Tagging, Gaylord Box Packing, And Delivery). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Merit 40, Lifecycle Cost 30, Project Plan 20, Experience with Vendor 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gulfport School District?
All active and historical solicitations from Gulfport School District are tracked and searchable. As a school agency, Gulfport School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Brand Specification Form Attached, Cost Information Form (Attachment A). Review the full document from Gulfport School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gulfport, MS. Review the full solicitation for detailed scope requirements.