Grays Harbor County High-Resolution Aerial Orthoimagery and Optional Geospatial Products RFP 2026
Grays Harbor CountyCounty · Montesano, WA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Contract term
- 6 years
- Primary contact
- Wendy Chatham
- (360) 964-1521
The 30-second brief
Grays Harbor County seeks proposals from qualified firms to provide recurring high-resolution aerial orthophotography and related optional geospatial products. The multi-year contract includes annual and biennial acquisition schedules for full-county and partial-county coverage of approximately 1,376.01 square miles (880,644 acres). Required base imagery consists of three-band natural-color RGB imagery at a Ground Sample Distance (GSD) of three inches or better in GeoTIFF format. Optional products include four-band RGB/NIR imagery, classified point-cloud data in LAZ format, and Digital Surface Models (DSM) and Digital Terrain Models (DTM). The imagery will support the Assessor's Office, Forestry Department, MapGeo, GIS systems, and appraisal programs. Proposals are due by October 9th, 2026, and must be submitted via email.
Three-band RGB orthophotography at three-inch GSD or better, GeoTIFF imagery files, Acquisition-date or flight-block index, Ground-control, Checkpoint, And final accuracy reports, A complete physical copy of all final data and imagery on vendor-supplied external storage media
Compliance with technical requirements, Spatial accuracy and quality-control approach, Imagery resolution, mosaic quality, and sensor capabilities, Experience with comparable projects and terrain, Project schedule and ability to meet the acquisition window, Data rights and system compatibility, References and sample products, Price and overall value
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Summary
Grays Harbor County seeks proposals from qualified firms to provide recurring high-resolution aerial orthophotography and related optional geospatial products.
The multi-year contract includes annual and biennial acquisition schedules for full-county and partial-county coverage of approximately 1,376.01 square miles (880,644 acres). Required base imagery consists of three-band natural-color RGB imagery at a Ground Sample Distance (GSD) of three inches or better in GeoTIFF format. Optional products include four-band RGB/NIR imagery, classified point-cloud data in LAZ format, and Digital Surface Models (DSM) and Digital Terrain Models (DTM). The imagery will support the Assessor's Office, Forestry Department, MapGeo, GIS systems, and appraisal programs. Proposals are due by October 9th, 2026, and must be submitted via email.
EVALUATION CRITERIA
10- Compliance with technical requirements
- Spatial accuracy and quality-control approach
- Imagery resolution
- Mosaic quality
- Sensor capabilities
- Experience with comparable projects and terrain
- Project schedule and ability to meet the acquisition window
- Data rights and system compatibility
- References and sample products
- Price and overall value
REQUIRED DELIVERABLES
Three-band RGB orthophotography at three-inch GSD or better, GeoTIFF imagery files, Acquisition-date or flight-block index, Ground-control, Checkpoint, And final accuracy reports, A complete physical copy of all final data and imagery on vendor-supplied external storage media
REQUIRED ATTACHMENTS
10- Cover letter and authorized contact information
- Firm qualifications and experience with comparable public-sector projects
- Project team and subcontractors
- Technical approach
- Proposed project schedule
- Representative samples of high-resolution
- Completed pricing form
- Clearly identified exceptions
- Assumptions
- Proposed alternatives
- Submit to
- [email protected] and [email protected]
- Scope location
- Grays Harbor County, WA
- Projected sq ft
- 38,367,091 sq ft
Questions about this RFP
How do I respond to this RFP from Grays Harbor County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and [email protected]. For questions, contact Wendy Chatham.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Grays Harbor County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wendy Chatham at (360) 964-1521. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Three-band RGB orthophotography at three-inch GSD or better, GeoTIFF imagery files, Acquisition-date or flight-block index, Ground-control, Checkpoint, And final accuracy reports, A complete physical copy of all final data and imagery on vendor-supplied external storage media. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with technical requirements, Spatial accuracy and quality-control approach, Imagery resolution, mosaic quality, and sensor capabilities, Experience with comparable projects and terrain, Pro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Grays Harbor County?
All active and historical solicitations from Grays Harbor County are tracked and searchable. As a county agency, Grays Harbor County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter and authorized contact information, Firm qualifications and experience with comparable public-sector projects, Project team and subcontractors, Technical approach, Proposed project schedu. Review the full document from Grays Harbor County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grays Harbor County, WA. The total projected area is 38367091 sq ft. Review the full solicitation for detailed scope requirements.