Gainesville City School System Custodial Services RFP 2026
Gainesville City School DistrictSchool · Gainesville, GA- Due
- May 18, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Contract term
- 3 years
- Primary contact
- David Presnell
The 30-second brief
Gainesville City School System is soliciting proposals from interested and qualified proposers to provide custodial services at eleven (11) locations in the Gainesville area for a period of three (3) years, from July 1, 2026, through June 30, 2029.
Custodial services, E-Verify Affidavit, Contractor's Affidavit, Insurance certificates, Annual Report or Financial Statement, List of equipment, List of supplies and chemicals, Training plan, Management practices, Capabilities of training proposer's employees, Company compensation package, Technique for cleaning each type of floor, Client list, Key personnel qualifications, Bidding Schedule, Bid Bond
Understanding & Ability to Meet All Service Requirements (15 Points), Satisfactory Record of Performance (20 Points), Training, Qualifications and Experience of Key Personnel Assigned to this Contract (25 Points), Cost (30 Points), Annual Report or Financial Statement (10 Points), Exceptions taken to the RFP (0 Points), Additional Information Not Requested (0 Points)
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Summary
Gainesville City School System is soliciting proposals from interested and qualified proposers to provide custodial services at eleven (11) locations in the Gainesville area for a period of three (3) years, from July 1, 2026, through June 30, 2029.
EVALUATION CRITERIA
Understanding & Ability to Meet All Service Requirements (15 Points), Satisfactory Record of Performance (20 Points), Training, Qualifications and Experience of Key Personnel Assigned to this Contract (25 Points), Cost (30 Points), Annual Report or Financial Statement (10 Points), Exceptions taken to the RFP (0 Points), Additional Information Not Requested (0 Points)
REQUIRED DELIVERABLES
16- Custodial services
- E-Verify Affidavit
- Contractor's Affidavit
- Insurance certificates
- Annual Report or Financial Statement
- List of equipment
- List of supplies and chemicals
- Training plan
- Management practices
- Capabilities of training proposer's employees
- Company compensation package
- Technique for cleaning each type of floor
- Client list
- Key personnel qualifications
- Bidding Schedule
- Bid Bond
REQUIRED ATTACHMENTS
3- Attachment A (E-Verify Affidavit)
- Attachment B (Bidding Schedule/Price – Business Proposal)
- Attachment C (Day Porter Job Description sample)
REQUIRED STAFFING
3- Submit to
- 715 Woods MIll Rd, Gainesville, GA 30501
- Scope location
- Gainesville, Georgia
- Projected sq ft
- 1,323,835 sq ft
- Reported agency
- Gainesville City School System
Questions about this RFP
How do I respond to this RFP from Gainesville City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 715 Woods MIll Rd, Gainesville, GA 30501. For questions, contact David Presnell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Gainesville City School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Presnell. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Director of Custodial Services, Custodial staff, Porters. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Custodial services, E-Verify Affidavit, Contractor's Affidavit, Insurance certificates, Annual Report or Financial Statement, List of equipment, List of supplies and chemicals, Training plan, Management practices, Capabilities of training proposer's employees, Company compensation package, Technique. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding & Ability to Meet All Service Requirements (15 Points), Satisfactory Record of Performance (20 Points), Training, Qualifications and Experience of Key Personnel Assigned to this Contract..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Gainesville City School District?
All active and historical solicitations from Gainesville City School District are tracked and searchable. As a school agency, Gainesville City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (E-Verify Affidavit), Attachment B (Bidding Schedule/Price – Business Proposal), Attachment C (Day Porter Job Description sample). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Gainesville City School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, Georgia. The total projected area is 1323835 sq ft. Review the full solicitation for detailed scope requirements.