Frontenac Municipalities Electronic Voting Solution for 2026 Municipal Elections - RFP #2026-C01
Township of North FrontenacCity · Plevna, ON- Due
- Feb 20, 2026
- Deadline passed
- Primary contact
- James Thompson
The 30-second brief
Frontenac Municipalities seek proposals from qualified firms to provide a hosted solution supplying integrated Internet and telephone voting for the 2026 Municipal and School Board Elections, and questions to electors, in accordance with the Ontario Municipal Elections Act, 1996, C. 32. The scope includes electronic voting software and hardware, telephony solution, data migration, software configuration, web site hosting, help desk support, issuing PIN numbers via Voter Instruction Letters, voter list management, training, and reporting. Proposals are due by February 20, 2026, at 1:00 p.m. Eastern Standard Time. Requirements include compliance with AODA, PIPEDA, $5,000,000 general liability insurance, WSIB clearance, and a performance bond or letter of credit of 25% of the proposed total cost.
Communication Skills (5), Business Experience & Team composition and experience (10), Understanding of the Municipalities’ needs and a proposal that demonstrates successful deployment of a solution in accordance the Act (25), Technical Solution (20), Cost (20), Product Demonstration (By Invitation) (20)
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Summary
Frontenac Municipalities seek proposals from qualified firms to provide a hosted solution supplying integrated Internet and telephone voting for the 2026 Municipal and School Board Elections, and questions to electors, in accordance with the Ontario Municipal Elections Act, 1996, C. 32.
The scope includes electronic voting software and hardware, telephony solution, data migration, software configuration, web site hosting, help desk support, issuing PIN numbers via Voter Instruction Letters, voter list management, training, and reporting. Proposals are due by February 20, 2026, at 1:00 p.m. Eastern Standard Time. Requirements include compliance with AODA, PIPEDA, $5,000,000 general liability insurance, WSIB clearance, and a performance bond or letter of credit of 25% of the proposed total cost.
EVALUATION CRITERIA
Communication Skills (5), Business Experience & Team composition and experience (10), Understanding of the Municipalities’ needs and a proposal that demonstrates successful deployment of a solution in accordance the Act (25), Technical Solution (20), Cost (20), Product Demonstration (By Invitation) (20)
REQUIRED ATTACHMENTS
7- Appendix A: Business Requirements
- Appendix B: Technical Requirements
- Appendix C: Accessibility Compliance Form
- Appendix D: Form of Tender
- Performance Bond or Letter of Credit
- WSIB Clearance Certificate
- Proof of Insurance
- Submit to
- [email protected]
- Scope location
- Frontenac, ON
- Reported agency
- Frontenac Municipalities
Questions about this RFP
How do I respond to this RFP from Township of North Frontenac?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of North Frontenac in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Thompson. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Communication Skills (5), Business Experience & Team composition and experience (10), Understanding of the Municipalities’ needs and a proposal that demonstrates successful deployment of a solution in..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of North Frontenac?
All active and historical solicitations from Township of North Frontenac are tracked and searchable. As a city agency, Township of North Frontenac regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Business Requirements, Appendix B: Technical Requirements, Appendix C: Accessibility Compliance Form, Appendix D: Form of Tender, Performance Bond or Letter of Credit, WSIB Clearance Certi. Review the full document from Township of North Frontenac for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Frontenac, ON. Review the full solicitation for detailed scope requirements.