Frontenac Municipalities Electronic Voting RFP 2026
Township of Central FrontenacCity · Sharbot Lake, ON- Due
- Feb 20, 2026
- Deadline passed
- Posted
- Feb 20, 2026
- Primary contact
- James Thompson
The 30-second brief
Frontenac Municipalities are seeking proposals from qualified firms to provide a hosted solution for integrated Internet and telephone voting for the 2026 Municipal and School Board Elections. The RFP outlines requirements for the electronic voting service, including voter list management, instruction letter printing, and helpline support.
Electronic voting service (Internet and Telephone), Elector List management, Voter Instruction Letters printing/sorting/mailing, Voter HelpLine support
Communication Skills, Business Experience & Team composition and experience, Understanding of the Municipalities' needs and a proposal that demonstrates successful deployment of a solution, Technical Solution, Cost, Product Demonstration
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Summary
Frontenac Municipalities are seeking proposals from qualified firms to provide a hosted solution for integrated Internet and telephone voting for the 2026 Municipal and School Board Elections.
The RFP outlines requirements for the electronic voting service, including voter list management, instruction letter printing, and helpline support.
EVALUATION CRITERIA
Communication Skills, Business Experience & Team composition and experience, Understanding of the Municipalities' needs and a proposal that demonstrates successful deployment of a solution, Technical Solution, Cost, Product Demonstration
REQUIRED DELIVERABLES
4- Electronic voting service (Internet and Telephone)
- Elector List management
- Voter Instruction Letters printing/sorting/mailing
- Voter HelpLine support
REQUIRED ATTACHMENTS
4- Appendix A: Business Requirements
- Appendix B: Technical Requirements
- Appendix C: Accessibility Compliance Form
- Appendix D: Form of Tender
- Submit to
- Township of South Frontenac
- Scope location
- Frontenac County, Ontario
- Reported agency
- Frontenac Municipalities
Questions about this RFP
How do I respond to this RFP from Township of Central Frontenac?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Township of South Frontenac. For questions, contact James Thompson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Central Frontenac in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Thompson. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Electronic voting service (Internet and Telephone), Elector List management, Voter Instruction Letters printing/sorting/mailing, Voter HelpLine support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Communication Skills, Business Experience & Team composition and experience, Understanding of the Municipalities' needs and a proposal that demonstrates successful deployment of a solution, Technical..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Central Frontenac?
All active and historical solicitations from Township of Central Frontenac are tracked and searchable. As a city agency, Township of Central Frontenac regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Business Requirements, Appendix B: Technical Requirements, Appendix C: Accessibility Compliance Form, Appendix D: Form of Tender. Review the full document from Township of Central Frontenac for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Frontenac County, Ontario. Review the full solicitation for detailed scope requirements.