Erie County Department for the Aging - Case Management Services and Public Information & Education - RFP #2026-049VF (2026)
Erie CountyCounty · Buffalo, NY- Due
- Oct 2, 2026
- Deadline passed
- Posted
- Oct 1, 2026
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THE 30-SECOND BRIEF
The Erie County Department for the Aging is seeking non-profit agencies to provide case management services and public information and education for older adults under RFP #2026-049VF. The contract term spans from February 1st, 2027 to March 31st, 2030, with a potential option of two 1-year extensions, backed by a budgeted $1.8 million for the entire system. Vendors will provide full-time case management targeting a caseload of approximately 100 clients, utilizing the web-based Statewide Data System (Peerplace) for client assessments like COMPASS and care plans, alongside outreach and education services. Proposals require submission of services proposals, budget narrative, and a single Attachment E workbook covering total budget, with indirect or administrative costs capped at 10% of the overall budget.
Case management services, Client assessments using COMPASS, Person-centered care plans, Public information and education services, Outreach in communities with limited home internet
Experience, approach, references, budget
SUMMARY
The Erie County Department for the Aging is seeking non-profit agencies to provide case management services and public information and education for older adults under RFP #2026-049VF. The contract term spans from February 1st, 2027 to March 31st, 2030, with a potential option of two 1-year extensions, backed by a budgeted $1.8 million for the entire system.
Vendors will provide full-time case management targeting a caseload of approximately 100 clients, utilizing the web-based Statewide Data System (Peerplace) for client assessments like COMPASS and care plans, alongside outreach and education services. Proposals require submission of services proposals, budget narrative, and a single Attachment E workbook covering total budget, with indirect or administrative costs capped at 10% of the overall budget.
EVALUATION CRITERIA
4- Experience
- Approach
- References
- Budget
REQUIRED DELIVERABLES
5- Case management services
- Client assessments using COMPASS
- Person-centered care plans
- Public information and education services
- Outreach in communities with limited home internet
REQUIRED ATTACHMENTS
9- Schedule A
- Schedule B
- HIPAA policy
- Current W-9
- Resumes
- Services proposal
- Budget proposal
- Budget narrative
- Attachment E workbook
- Scope location
- Erie County, NY
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Case management services, Client assessments using COMPASS, Person-centered care plans, Public information and education services, Outreach in communities with limited home internet. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, approach, references, budget" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Schedule B, HIPAA policy, current W-9, resumes, services proposal, budget proposal, budget narrative, Attachment E workbook. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, NY. Review the full solicitation for detailed scope requirements.