Eatontown Board of Education Maintenance and Custodial Services RFP 25B-02
Eatontown Public School DistrictSchool · Eatontown, NJ- Due
- Jan 21, 2026
- Deadline passed
- Posted
- Jan 1, 2026
- Contract term
- 2 years
- Primary contact
- Greg Hillman
- (732) 935-3302
The 30-second brief
The Eatontown Board of Education is seeking proposals for a contract for Maintenance and Custodial Operation Services. The contract term is for two years with options for two additional one-year terms.
Proposal package, Acknowledgement of Addenda, Affirmative Action Questionnaire or Certificate of Employee Information Report, Proposal Guarantee, Proposal Form Cover Page, Executed Proposal Forms, Business Registration Certificate, Chapter 271 Political Contribution Disclosure Form, Contractor/Vendor Questionnaire / Certification, Iran - Disclosure of Investment Activities, Certification of non-involvement in prohibited activities in Russia or Belarus, Non-Collusion Affidavit, Stockholders' /Partnership Disclosure Affidavit, And Ownership Declaration, W-9 Taxpayer Identification Number-copy of certificate, Consent/certificate of surety, Prevailing wage rate compliance affidavit, NJ Department of Treasury Prequalification Statement, Uncompleted Contracts Form, Sexual Harassment Statement, American Goods and Products Affidavit, Contractor's Comment Form, List of Five Educational Institutions Served and List of Educational Institutions Ceased Business, This checklist
Cost of contract and guarantee against escalation costs during the term of the contract, Contractor's financial viability, strength, and capability, Customer service and detailed performance record review with Public School Districts in similar situated contracts, Contractor's Start Up/Transition Plan, Contractor's Proposed Program, Integration with district's existing departmental organization, Benefits provided to the district for future increase or decrease to the services
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Summary
The Eatontown Board of Education is seeking proposals for a contract for Maintenance and Custodial Operation Services. The contract term is for two years with options for two additional one-year terms.
EVALUATION CRITERIA
Cost of contract and guarantee against escalation costs during the term of the contract, Contractor's financial viability, strength, and capability, Customer service and detailed performance record review with Public School Districts in similar situated contracts, Contractor's Start Up/Transition Plan, Contractor's Proposed Program, Integration with district's existing departmental organization, Benefits provided to the district for future increase or decrease to the services
REQUIRED DELIVERABLES
Proposal package, Acknowledgement of Addenda, Affirmative Action Questionnaire or Certificate of Employee Information Report, Proposal Guarantee, Proposal Form Cover Page, Executed Proposal Forms, Business Registration Certificate, Chapter 271 Political Contribution Disclosure Form, Contractor/Vendor Questionnaire / Certification, Iran - Disclosure of Investment Activities, Certification of non-involvement in prohibited activities in Russia or Belarus, Non-Collusion Affidavit, Stockholders' /Partnership Disclosure Affidavit, And Ownership Declaration, W-9 Taxpayer Identification Number-copy of certificate, Consent/certificate of surety, Prevailing wage rate compliance affidavit, NJ Department of Treasury Prequalification Statement, Uncompleted Contracts Form, Sexual Harassment Statement, American Goods and Products Affidavit, Contractor's Comment Form, List of Five Educational Institutions Served and List of Educational Institutions Ceased Business, This checklist
REQUIRED ATTACHMENTS
3- Exhibit 1: Contractor Provided Communication Equipment and Uniforms
- Exhibit 2: Minimum Staffing and Hours Requirements
- Exhibit 3: Building Information and Population
REQUIRED STAFFING
3- Submit to
- Eatontown Board of Education, Administrative Office, 5 Grant Avenue, Eatontown, New Jersey 07724
- Duration
- 12 months
- Scope location
- Eatontown, New Jersey
- Reported agency
- Eatontown Board of Education
Questions about this RFP
How do I respond to this RFP from Eatontown Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Eatontown Board of Education, Administrative Office, 5 Grant Avenue, Eatontown, New Jersey 07724. For questions, contact Greg Hillman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Eatontown Public School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Hillman at (732) 935-3302. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Custodial Wages, Head/Day Custodial Wages, Maintenance Mechanic Wages. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal package, Acknowledgement of Addenda, Affirmative Action Questionnaire or Certificate of Employee Information Report, Proposal Guarantee, Proposal Form Cover Page, Executed Proposal Forms, Business Registration Certificate, Chapter 271 Political Contribution Disclosure Form, Contractor/Vendo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of contract and guarantee against escalation costs during the term of the contract, Contractor's financial viability, strength, and capability, Customer service and detailed performance record re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Eatontown Public School District?
All active and historical solicitations from Eatontown Public School District are tracked and searchable. As a school agency, Eatontown Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1: Contractor Provided Communication Equipment and Uniforms, Exhibit 2: Minimum Staffing and Hours Requirements, Exhibit 3: Building Information and Population. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Eatontown Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eatontown, New Jersey. Review the full solicitation for detailed scope requirements.